R2016-76 AUTHORIZING CITY MANAGER TO ENTER INTO A CONSTRUCTION PROJECT MANAGMENT (Dewberry Architects)

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Item Coversheet Page 1 of 2 � Financial Management DATE: 6/8/2016 MEMO: Letter to Decatar City Council Financial Management Department 2016-08 TO: Honorable Mayar Julie Moore Wolfe and City Council FROM: Tim Gleason,City Manager Jeff Abbott,Chief of the Decatur Fire Department SUBJECT: Resolution Authorizing City Manager to Execute Agreement with Dewberry Architects,Inc.for Construction Project Management Services SUMMARY RECOMMENDATION: It is recommended that the City Council approve the attached resolution, which authorizes the City Manager to award a Construction Project Management Services contract to Dewberry Architects, [nc. ("Dewberry") for construction project management services concerning the Fire Facility Rehabilitation Initiative. BACKGROUND: Consideration of this matter was presented to and discussed with the City Council during a Council Study Session on March 18, 2016. City Staff was directed to prepare a plan of action to proceed with the Fire Faciliry Rehabilitation Initiative and to bring such matter to the City Council for approval. The Dewberry study identified repair and maintenance issues with fire facilities, the result of the "age" of the structures, and recommended certain investment be made to secure the facilities of various structural and mechanical deficiencies that, upon correction,will secure the facilities for cost efficient operation into the foreseeable future. Furthermore, the Dewberry study identified certain fire facilities as candidates for replacement due to the age of structure and condition,whereby,replacement is a more cost efficient solution for future long term maintenance and operation. The Dewberry study identified an investment requirement on the order of$4 million over the next ten(]0)years to properly secure facilities,excluding the cost of replacement of those fire facilities where repair and maintenance is long term not sustainable.The additional cost to repair, maintain and secure these facilities is cost prohibitive due to age, condition, structural deficiency and lacking of ADA compliance. The estimated cost of replacement of fire facilities requiring replacement is on the order of$5 to$6 million. As such,City Staff has prepared a short and longer term investment approach to secure the fire facilities in the best interests of fire protection for the City and protection of City assets. The fire facility investment approach is two pronged as follows: Commence short term repair and maintenance of fire facilities in those facilities where repair and maintain is the most desirable long term and cost efficient course of action, Begin to plan for longer term replacement of fire facilities in those facilities where replacement is the most desirable long term and cost effective course of action. The short term course of action includes embarking on facility repair and maintenance investment to be conducted over the period of calendar(and fiscal)2016 and 2017. This investment would amount to an estimated cost of$2,127,500,including: Facility repair and maintenance estimated cost of$1,897,500,with details identified in the Dewberry study, https://decatur.novusagenda.com/AgendaWeb/CoverSheet.aspx?ItemID=678 6/20/2016