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Management Services <br /> DATE: 6/9/2016 <br /> N1EM0: 2016-04 <br /> TO: Honorable Mayor Moore Wolfe and City Council <br /> FROM: Timothy Gleason,City Manager <br /> Gerard J. Bauer,Assistant City Manager <br /> James Edwards,MIS Manager <br /> SUBJECT: <br /> Microsoft Office 365(2013)2°d Annual Licensing Fulfillment <br /> SUNIlVIARY RECOMMENDATION: Staff recommends that City Council approve the attached resolution,authorizing the City <br /> Manager to execute an agreement with CDW-G,for Microsoft O�ce 365,fulfilling the 2"d year of a 3 year subscription licensing <br /> agreement approved by City Council and signed by City Manager in 2015. <br /> BACKGROUND: <br /> The City has standardized on the Microsoft Office 365 productivity software suite and has been utilizing Office 365 <br /> "subscription service" for the past year. On April 6, 2015, the first year of this three year commitment was authorized for <br /> payment by the City Council,in the amount of$36,295.21. <br /> Many City Staf�employees have more than one computer device where Microsoft Office product is required in their roles. The <br /> subscription purchase of Of�"ice 365 allows employees to use the product on as many as 5 different devices with a single license. <br /> The City does need to purchase additional licenses for any user using more than one device. <br /> The quote received for this agreement is attached. The proposed vendor,CDW-G,has the Illinois Microsoft Large Account <br /> Reseller(LAR)agreement with Microsoft for goverrunent entities and therefore provides the lowest purchase price for this <br /> product. Staff recommends acceptance of the proposal from CDW-G for$36,242.58 for the 2°d of the three year licensing <br /> agreement. <br /> PRIOR COUNCIL ACTION: This project was previously approved by City Council and signed by City Manager in April of <br /> 2015. It is a 3 year licensing agreement for Microsoft Office 365. <br /> POTENTIAL OBJECTIONS: None Anticipated <br /> INPUT FROM OTHER SOURCES: None <br /> STAFF REFERENCE: James Edwards,MIS Manager,MIS Division 450-2236 <br /> BUDGET/TIME IMPLICATIONS: The$36,242.58 cost for this purchase will be paid from the approved FY 2016 MIS <br /> operating budget. <br /> ATTACIIMENTS: <br /> Description Type <br /> Microsoft Office Resolution Res«lutioi�[.c:tter <br /> 2016 Office 365 Vendor Quote BacklGp l�'[xt�rial <br />