R96-80 ACCEPTING THE BID - Laserfiche WebLink

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11�Iemorandzcm To: Commander�1�fichael Niowen, Decatur Police Deparhnent From: Frank Orr, �Llanagement Services Department Date: 06/Z6/1996 Subject: Recording System Equipment I have concluded my analysis of competing altematives to meet the requirement to modernize �le C31I IO�alIIa and recording capabilities in the Communications Center in order to properly interface with the proposed digital telephone system upgrade. The competi.ng vendor proposals have been sent to you under separate cover. I recommend the followina: 1. That you maintain the same manufacturer for both the logjing and call check recorders. This will assist in troubleshooting any maintenance problems, will limit the costs for maintenance/repair over the life of the equipment and should ensure any required connectivity between the two systems. 2. That you select the Dictaphone Option #2 for a total cost of�71,440.00 over the lower priced Seltronics proposal that has a price of$68,200.00. The Dictaphone Option proposal uses a DDS-1 format that is completely acceptable for your intended use. The more cunent DDS-2 format(Dictaphone's original proposal) would allow you . to store more information on a single DAT cassette but it is not worth spendin� the additional $18,334,00 to obtain that capacity. The weekly traffic of the Center should still �t on a single DAT cassette that costs in the area of$20.00. The Dictaphone Option #2 proposal includes an optional 320 hour hard drive and also Dictaphone's Service Response Network that is usually individually priced for approximately $3,000.00 at no extra char�e. The Service Response System is an enhanced service feature that allows a Dictaphone service center to be informed of system malfunctions as they occur. The primary reason for my recommendation to accept Dictaphone's proposal over Seltronics' centers around the issue of service. Simply, Dictaphone maintains full factory trai.ned service centers in St. Louis, Missouri, Springfield, Illinois, Bloomington, Illinois and Champaign, Illinois. Seltronics indicated that they planned to use Specialized Office Services in Sprin�eld, Illinois to service their equipment if purchased by the City of Decahu. I made an unannounced visit to their facility at 2755 South llth Street in Sprin�eld and found they did not employ any personnel that were capable of servicing a PC (the recording system is PC based), they did not ��c�.� �