R96-34 AUTHORIZING AGREEMENT - Laserfiche WebLink

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City of Decatur, Illinois Page 4 11. Coordinate arrangements for Candidates' travel to Decatur for interviews, be present during interview sessions to facilitate effective discussion and deliberation toward the City's selection of a Final Candidate, and also assist in employment negotiation between the Final Candidate and City Officials, as desired. 12. Offer assistance to the spouse of the appointed Candidate toward their search for new employment in Decatur. We do not guarantee their placement,but do make attempts to advise and assist them toward change of positions due to relocation. There is no charge for this service. 13. Provide no-fee telephone follow up and counsel to the City Council and appointed Manager for six months following conclusion of the recruitment. We are prepared to undertake your assignment promptly, within ten days or less following the City Council's approval of our proposal. The Recruitment Profile would be submitted for review and approval within ten days following our on-site interviews of Decatur Officials and Staff. We would be in a position to recommend Candidates to the City Council for personal interview consideration within 45 - 60 days following approval of the Recruitment Profile. Personal interview of Candidates could be conducted approximately ten days following the City Council's selection of Candidates for interview. Overall, the recruitment process—from the beginning to the date of appointment of a Candidate—should take no more than 90 days. All services in connection with this assignment will be performed by individuals who possess recognized municipal experience and broad executive selection judgment. Paul Reaume,President of the firm, and Gerald Plock,Vice President and Managing Director/Executive Recruitment Services, both of our Chicago office,will be responsible for and directly involved in your assignment. Paul Reaume will be the Recruitment Director and the contact person working with City officials. Biographies of these persons are enclosed. Our professional fee for the comprehensive services outlined above would be a fixed fee of $17,500 for professional services and attendant expenses. The foregoing fee does not include the cost of Candidate travel and other expenses associated with interview of Candidates in Decatur, the cost of published professional announcements,or the cost of court/credit records searches.The professional fee is payable in three equal payments,billed during the course of the recruitment, with the first payment for professional services due upon acceptance of our proposal, the second statement billed following recommendation of Candidates, and the final one-third billing upon successful completion of the recruitment assignment. Although we have not experienced such a situation, should City Officials decide to terminate the City Manager, for cause, within the first year of the City Manager's employment with the City of Decatur, we will, if desired, conduct another search for the cost of our expenses only. In addition, in accordance with the policy of our firm, as well as established ethics in the executive search industry, upon establishment of a Client relationship with the City of Decatur, we will not recruit employees from your organization for other public management positions without your knowledge. This letter of proposal,when approved and signed,shall constitute an Agreement between us and it may not be modified except in writing by both parties. Our liability, if any, shall not be greater than the amount paid to us for professional services rendered.