R95-167 ACCEPTING THE BID - Laserfiche WebLink

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MANAGEMENT SERVICES DEPARTMENT iVIANAGEMENT INFORMATION SYSTEMS DIVISION Memorandum No. 95-15 November 15, 1995 NLEMORANDUM FOR: Honorable Mayor and City Council FROM: James C. Bacon, Jr., City Manager ��,, Daniel R. Sommerfeldt,Assistant City Nlanager'�J'" , David S. Johnston, Manager, NIIS Divisiorr�.:,'�� , Frank Orr, Emergency Communications Manager SUBJECT: Purchase of Computer Aided Dispatch/Mobile Data Computer Systems REFERENCE: iVBS Division Memo 95-10, subject as above, dated November 2, 1995. PURPOSE: This memorandum is provided to secure Council acceptance of the bid of Integrated Business Systems, Inc. for the purchase of one IBM AS/400 computer and associated peripherals and system software, for support of the new emergency dispatch center and police/sheriff and fire records systems. BACKGROUND: NIIS Division Memo 95-10 began the process of acquisition of equipment, software, and services to modernize public safety dispatch, records, and communications operations. Council on November 6, 1995 approved contracts for mobile data computers and associated radio frequency equipment, electronic dispatch consoles, and computer-aided dispatch and records software. Included in the same modernization effort are the computers to equip the communications center to run the new software. Existing software runs on the aging city mainframe computer at the Civic Center, which is inadequate to run the new software, and is being phased out in favor of a less costly system.. Enclosure 1 provides a schematic overview of the total CAD/NIDD system procurement. Items not color coded are those either already on hand or previously approved by Council for purchase. Shown in red is the item recommended for purchase by this memo. Items shown in green are those previously identified to Council in Memo 95-10 which remain in the acquisition process and will be procured as final design decisions are made. Enclosure 2 summarizes the competitive bids received for the AS/400 system, as well as the original price proposed under the prime contractor proposal rejected by Council at the November 2nd meeting. All bids meet specifications, provide the same installation services, and provide the same warranty and service levels. There are no qualitative factors which would lead us to recommend any but the lowest bidder. The Decatur IBM office was invited to bid; they elected instead to pass the Request for Bid to their authorized remarketer affiliate in Springfield. No other Decatur businesses are authorized to market the AS/400 line of computers. The lowest bidder, IBSI, has a successful track record in providing AS/400 materials and services both to