R95-30 ACCEPTING THE BID - PRAIRIE INTERNATIONAL

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� PURCHASING AND INTERNAL SERVICES MEMORANDUM #95 - 60 March 15, 1995 T0: James C. Bacon, Jr. , City Manager FROM: Deborah M. Perry, Purchasing Supervisor�� SUBJECT: Dump TruCk Bid Attached you will find a bid summary for two single axle dump trucks to be used by the Street Division of the Public Works Department. They will replace 1988 model International dump trucks currently in service. The State of Illinois awarded a contract to Prairie International for the purchase of 135 single and tandem axle dump trucks for the 1996 model year. The City of Decatur is eligible to piggyback on this contract, along with other local governmental agencies . To date, Prairie International has received orders for 100 trucks from other local government agencies (i.e. : townships, counties, etc. ) . The City of Decatur mailed specifications to nineteen companies for two trucks . According to the Municipal Services Manager, the specifications paralleled the State of Illinois bid almost 95�. The exception between the City of Decatur and the State is with the plow hook-up configuration and the stainless steel spreaders . As in the past, the stainless steel spreaders were requested even though the initial cost is more, because their useful life can be doubled. The spreaders currently have a useful life of seven years . It is difficult for other bidders to compete on just two trucks as compared to the State which has such a large volume. Most bidders do not want to take the time preparing a bid if they know they cannot be competitive. It is staff recommendation to accept the bid of Prairie International to furnish two (2) 1996 International 4900 single axle dump trucks with plow hook-up for $105, 184 and two (2) Monroe stainless steel salt spreaders MS966RF 304SS for $5, 884 for a total of $111, 068 . 00 .