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. (p) any expense reimbursed from insurance; <br /> (q) maintenance of vehicles which are not used for public <br /> transportation or to support operations (e.g. , supervisory <br /> and maintenance vehicles) ; and <br /> (r) any other expense determined by the Department as ineligible. <br /> ITEM 7 - RECORD KEEPING <br /> All costs charged to the Project shall be supported by properly <br /> executed and clearly identified payrolls, time records, invoices, <br /> contracts, vouchers or checks evidencing in detail the nature and <br /> propriety of the charges. Such documentation shall be readily <br /> accessible on site at least until Project closeout. <br /> The Grantee shall maintain, for a minimum of 5 years after the <br /> completion of the contract, adequate books, records, and <br /> supporting documents to verify the amounts, recipients, and uses <br /> of all disbursements of funds passing in con�unction with the <br /> contract; the contract and all books, records, and supporting <br /> documents related to the contract shall be available for review <br /> and audit by the Auditor General; and the Grantee agrees to <br /> cooperate fully with any audit conducted by the Auditor General <br /> and to provide full access to all relevant materials. Failure to <br /> maintain the books, records, and supporting documents required by <br /> this section shall establish a presumption in favor of the State <br /> for the recovery of any funds paid by the State under the <br /> contract for which adequate books, records, and supporting <br /> documentation are not available to support their purported <br /> disbursement. <br /> If any litigation, claim, negotiation, sudit or other action <br /> involving the records has been started prior to the expiration of <br /> the 5-year period, Grantee shall retain the records for five <br /> years after completion of the action and resolution of all issues <br /> arising from it. ; <br /> ITEM 8 - INSPECTION AND AUDIT I <br /> Grantee'shall permit, and shall require its contractors and <br /> auditors to permit, the Department, and any authorized agent of � <br /> the Department, to inspect all work, materials, payrolls, audit � <br /> working papers, and other data and records pertaining to the <br /> Pro3ect; and to sudit the books, records, and accounts of the <br /> Grantee with regard to the Pro3ect. The Department may, at its <br /> sole discretion and at its own expense, perform a final audit of <br /> the Pro�ect. Such audit may be used for settlement of the grant <br /> and Pro3ect closeout. <br /> Grantee agrees to permit the Department to conduct scheduled or <br /> unscheduled inspections of Grantee's public transportation <br /> services. Such inspections shall be conducted at reasonable <br /> times, without unreasonable disruption or interference with any <br /> transportation service or other business activity of the Grantee <br /> or any Service Board. <br /> 6 <br />