R93-02 AUTHORIZING AGREEMENT WITH IDOT & CSX TRANSPORTATION, INC.

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� Iflinois Departr�ent of Transportation 2300 South Dirksen Parkway/Springfield, Illinois/62764 November 12, 1992 SUBJECT: DESIGv OPERATIONS Railroad Agreements Required Language Mr. S. M. Kelly Publ i c Proj ects Engi neer • CSX Transportation, Inc. Rail transport Group-Engr. Dept. 500 Water Street P. 0. Box 45052 Jacksonville, FL 32232-5052 Dear Mr. Kelly: This is to advise you of the enactment of new legislation affecting all state Agreements/Contracts. Public Act 87-991 , which became effective on September 1 , 1992, requires the retention of job records for a period of five years following job completion. The following paragraph will be attached to all Agreements currently in process with execution dates after September 1 , 1992, and will be included in the text of all future Agreements: The COMPANY shall maintain, for a minimum of 5 years after the completion of the contract, adequate books, records, and supporting documents to verify the amounts, reci�ients, and uses of all disbursements of funds passing in conjunction with the contract; the contract and all books, records, and supporting documents related to the contract shall be available for review and audit by the AUDITOR GENERAL; and the COMPANY agrees to cooperate fully with any audit conducted by the AUDITOR GENERAL and to provide full access to all relevant materials. Failure to maintain the books, records, and supporting documents required by this section shall establish a presumption in favor of the STATE for the recovery of any funds paid by the STATE under the contract for which adequate books, records, and supporting documentation are not available to support their purported di sbu rsement. In order to simplify the handling of Agreements currently in process, the above cited paragraph will be attached to these Agreements with reference to this letter when said Agreements are returned to this office for execution by the state.