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• (o) any expense reimbursed from insurance; <br /> (p) maintenance of vehicles which are not used for public <br /> transportation or to support operations (e.g. , supervisory <br /> and maintenance vehicles) ; and <br /> (q) any other expense determined by the Department as ineligible. <br /> ITEM 7 - RECORD KEEPING <br /> All costs charged to the Project shall be supported by properly <br /> executed and clearly identified payrolls, time records, invoices, <br /> contracts, vouchers or checks evidencing in detail the nature and <br /> propriety of the charges. Such documentation shall be readily <br /> accessible on site at least until Project closeout. <br /> Grantee shall retain all Pro ect documents, financial and <br /> � <br /> programmatic records, and all other records required to be <br /> maintained by this Agreement, applicable law or regulations <br /> thereunder for three years following the last day of the current <br /> fiscal year, or until notification by the Department that the <br /> grant is closed, whichever is later. If any litigation, claim, <br /> negotiation, sudit or other action involving the records has been <br /> started prior to the expiration of the 3-year period, Grantee <br /> shall retain the records for three years after completion of the <br /> action and resolution of all issues arising from it. <br /> ITEM 8 - INSPECTION AND AUDIT <br /> Grantee shall permit, and shall require its contractors and <br /> auditors to permit, the Department, and any suthorized agent of <br /> the Department, to inspect all work, materials, payrolls, audit <br /> working papers, and other data and records pertaining to the <br /> Project; and to audit the books, records, and accounts of the <br /> Grantee with regard to the Project. The Department may, at its <br /> sole discretion and at its own expense, perform a final audit of <br /> the Project. Such audit may be used for settlement of the grant <br /> and Project closeout. <br /> Grantee agrees to permit the Department to conduct scheduled or <br /> unscheduled inspections of Grantee's public transportation <br /> services. Such inspections shall be conducted at reasonable <br /> times, without unreasonable disruption or interference with any <br /> transportation service or other business activity of the Grantee <br /> or any Service Board. <br /> ITEM 9 - GRANTEE'S INDEPENDENT AUDIT <br /> Grantee shall select an independent Certified Public Accountant <br /> to perform an audit pursuant to the requirements of Section <br /> 653.410 of the Rules. The standards for selection of the auditor <br /> and the scope and contents of the audit are contained in Section <br /> 653.410 of the Rules; Grantee and its suditor shall become <br /> familiar with the Rules and adhere to its provisions in <br /> completion of the audit. The audit shall also be completed in <br /> 6 <br />