R92-134 AUTHORIZING SUBGRANTEE AGREEMENTS FISCAL YEAR 1992-93

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-vi- Purchases between �2,500.00 and �5,000.00. The Sub- grantee shall be required to solicit written bids on all purchases between ffi2,500.00 and �5,000.00 but shall not be required to advertise for such bids. The Subarantee shall solicit bids from an adeauate number of supcliers. The Sub4rantee shall keep and maintain a written record of all bids received . Purchases over �5,000.00. Purchases over �5,000.00 re- quire City Council approval . For such purchases , sealed bids are publicly solicited and a firm - fixed - price contract ( lump sum or unit price) is awarded to the lowes.t responsible bidder whose bid , conforming with all the material terms and conditions of the invitation for bids, which is lowest in price . The Subgrantee will draw up specificat'ions with the assistance of the Department , then advertise for bids in the local newspaper fifteen ( 15) days before the bids are opened . In addition, the Subgrantee will solicit bids from an adequate number of suppliers . The Subgrantee shall keep and maintain a written record of all bids received . XI . FINDING CONFIDENTIAL Nothing in this Agreement shall be construed to violate the privacy of individuals who are served by the Project , nor shall this Agreement be construed to require the Sub- grantee to publish or release information to third- parties which would violate the privacy of such in- dividuals. It is further agreed that information ob- tained and used by the Department as required by this Agreement , shall not be used or disclosed in such a way as to violate individual privacy and client relation- ships . XII . SUBSEQUENT CHANGES The following types of changes require written approval from the Department : a. Substantial changes in the project work plan. b . Changes in any budget line item which exceed 10 per- cent or �1 ,000.00, whichever is larger . c . Changes in any budget line item which result in an increase in the total Project cost .