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ti <br /> ' . � C. The CITY shall be reimbursed for indirect salary costs, <br /> indirect non—salary costs and overhead. <br /> Before submitting invoices to the DEPARTMENT for payment, the <br /> CITY shall submit for approval the following to the DEPARTMENT. <br /> (1) The method used by the CITY to segregate and accumulate <br /> the costs related to direct salary and to segregate and <br /> accumulate the indirect (or overhead) costs. <br /> (2) The established practice to be used by the CITY in the <br /> allocation of these costs to the work elements of the <br /> Technical Work Program. <br /> 6. Method of Payment. The CITY shall have the option of submitting <br /> invoices on a monthly or quarterly basis for services performed. <br /> The amount shown on each invoice shall be substantiated by Exhibit <br /> A showing total agency direct costs and total agency indirect <br /> costs. Each invoice shall be supported by a statement of costs <br /> incurred by the CITY in the performance of this Agreement and <br /> claimed to constitute allowable costs. The DEPARTMENT will cause <br /> payments to be made in accordance with such invoices within <br /> forty—five (45) days. Payment will be made in the amount of sums <br /> earned less previous partial payment. Final payment shall be made <br /> upon determination by the DEPARTMENT that all requirements hereunder <br /> have been completed. Such final payment will be made subject to <br /> adjustment after completion of an audit of the CITY's records as <br /> provided for in Item 9. All record keeping should be in accordance <br /> with sound accounting standards. The DEPARTMENT will withhold <br /> payment of all invoices submitted after June 30, 1993 until all <br /> products specifically stated in Appendix I have been completed by <br /> the CITY and submitted to the DEPARTMENT. <br /> 7. Proqress and Expenditure Reportinq. The CITY shall prepare and <br /> submit to the DEPARTMENT a quarterly progress narrative and estimate <br /> of incurred expenditures within twenty—one (21) days after the end <br /> of each quarter, and an annual completion report, including a <br /> narrative on accomplishments for the year and a final estimate of <br /> incurred expenditures, within ninety (90) days after the end of the <br /> last quarter. <br /> 8. FTA Participation. This Agreement contemplates participation by FTA <br /> in costs incurred by the CITY in the performance of work activities <br /> covered by this Agreement. No obligation for costs not reimbursable <br /> by FTA shall be knowingly entered into and billed to the DEPARTMENT <br /> for reimbi�rsement, incurred costs which are not reimbursable by FTA <br /> will be the sole responsibility of the CITY. <br /> 9. Audit and Inspection of Records. The CITY shall , on an annual <br /> basis, conduct an independent audit on its entire financial and <br /> compliance operation in accordance with OMB Circular A-128. The <br /> CITY and its subcontractors shall preserve and produce upon request <br /> of the authorized representatives of the DEPARTMENT or FTA, all <br /> data, records, reports, correspondence and memoranda of every <br /> description of the CITY relating to carrying out this Agreement for <br /> the purposes of an audit, inspection or work review for a period of <br /> three years after completion of the project. <br /> —4— <br />