R2016-94 ACCEPTING BID AND AUTHORIZING THE EXECUTION OF A CONTRACT WITH BURDICK PLUMBING & HEATING COMPANY, INC. (CITY PROJECT 2016-10)

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� INFORMATION FOR BIDDERS: MINORITY PARTICIPATION GOALS r FOR PUBLIC WORKS CONTRACTS � I. Descri tion f th Mi p o e nor�ty Participation Goals Pro ram: � A. The City of Decatur encourages the participation of minorities and Minority Business Enterprises (MBEs) for City-funded public works construction projects. To comply with � Chapter 28, Section 10, of the City Code, bidders will make a good faith effort to meet the following minimum goals: ��` 1. If subcontracting opportunities are available, 10% of the total dollar amount of the 'i contract should be performed by Minority Business Enterprises. 2. Minority workers should perform 18% of the total hours worked. ', � B. Failure to submit a Subcontractor Utilization Statement or the Minority Business ��i Enterprise Participation Waiver Request as described and provided herein, may cause , � the bid to be rejected and determined non-responsive. 'I IL Pre-Bid Efforts when Awarding Subcontracts: Bidders shall make a good faith effort to � � contact and solicit bids from MBEs for available subcontracting. Subcontracting contact and �,I bidding is to be made prior to bid opening. Subcontract information is to be recorded on the I Subcontractor Utilization Statement to be submitted with the bid documents. � III. Waiver: I' A. If a contractor does not or cannot meet the City's minority participation goals for ��' � contracts, it may seek in writing a waiver. The waiver request shall include, as appropriate: � 1. Evidence of the contractor's good faith efforts to secure participation by MBE and minority workers; 2. Evidence the contractor received no proposals or inquiries from qualified MBE or � firms that employ minority workers in response to a good faith effort to secure participation. B. Bidders seeking a waiver of MBE �oals must submit with the bid documents a Minority � Business Enterprise Participation Waiver Request. IV. Chan�e in the Use of Subcontractors or Self-Performance Status: Before the Prime � Contractor can deviate from utilizing any of the subcontractors listed on the Subcontractor Utilization Statement, add subcontractors, or declare the intent to self-perform the work; a completed Notification of Change in Participation form is to be submitted for each change. � V. Record Kee in and Re ortin : The Prime Contractor and subcontractors a ree to � g maintain records demonstrative of their good faith efforts to comply with the participation � goals identified in the City Code. All information, including subcontracting, minority � participation, and weekly prevailing wage documentation, will be provided through � ePrismSoft, an electronic web based compliance tracking software. Access to ePrismSoft has been furnished by the City of Decatur. To activate access, the Prime Contractor and all subcontractors are to contact Human Capital Development at webnfo(�a,eprismsoft.com or � (309) 692-6400. � 9