R2016-114 ACCEPTING THE BID OF JACKSON FORD, INC. DECATUR, IL FOR THE PURCHASE OF ONE (1) 2017 FORD F-250 PICK-UP WITH SNOW PLOW

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'� Public Works DATE: 9/23/2016 MEMO: 2016-64 TO: Honorable Mayor Moore Wolfe and City Council Members FROM: Tim Gleason, City Manager Richard G. Marley, Public Works Director Deborah M. Perry, Purchasing Supervisor SUBJECT: Resolution Accepting the Bid of Jackson Ford, Inc., Decatur, IL, for the Purchase of One(1)2017 Ford F-250 Pick- Up with Snow Plow SUMMARY RECOMMENDATION: Staff recommends awarding a contract in the amount of$31,496.00 to Jackson Ford, Inc., Decatur, IL to furnish one(1)2017 Ford F-250, heavy duty 3/4 ton pick-up truck with snow plow. BACKGROUND: The Public Works Traffic Section is replacing one(1)2001 Ford Escape, due to the age and condition. The normal life expectancy is ten(10)years. The new Ford F-250 will be assigned to the Traffic Section Foreman. This vehicle will better serve the Traffic Department for snow removal, occasional transportation of supplies and equipment and for use by supervisory personnel to monitor activities of section employees and respond to service request by citizens. The replacement vehicle is estimated to be delivered in 120 days. The Public Works Traffic Section requested a vehicle with specific features: I • 3/4 ton four-wheel drive pick-up truck '' • 7'6"snow plow. PRIOR COUNCIL ACITON: May 16, 2016-Resolution accepting the bid of Bob Brady Auto Mall, Decatur, IL, for the purchase of one(1) 2016 Dodge Ram 2500, heavy duty 3/4 ton pick-up tuck with snow plow for$32,537.27. Council rejected bid#2016-06 to allow rebidding due to an attached letter from Bob Ridings, Decatur, IL, which gave a price dead line that expired prior to council meeting. OTHER BIDDERS: Thirteen(13)bid proposals were sent out with four(4)bids returned. DISPOSAL OF REPLACED UNIT: The old unit has been sold at auction. POTENTIAL OBJECTIONS: There are no known objections. INPUT FROM OTHER SOURCES: Fleet Maintenance wrote the bid spec�cations based on Traffic Section requirements.