R2016-115 PROJECT MANUAL 2016 MANHOLE REHABILITATION PROJECT (CITY PROJECT 2016-32)

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' ' Pre-bid Meeting Agenda/Minutes ' for 2016 Manhole Rehabilitation Project ' CITY PROJECT 2016-32 ' Public Works Conference Room 10:30 a.m., Wednesday, September 14t�, 2016 , Meeting began at 10:30 a.m. I. Introduction Introductions were rraade. See attached attendance list. � II. Project Review The project was reviewed by Paul Caswell, Assistant City Engineer. Items covered included, ' project description, completion date, and ePrismSoft compliance tracking software. III. Minority Participation Goals Review of City Code Chapter 28, Article 10 (Handout and ' Discussion). The City's Minority Participation Goals are outlined on the attached document that provides an excerpt from the Ciry Code and supporting information. IA. Policy See attached documents ' B. Definitions See attached documents � The definition was discussed. It was noted that, despite the name of the Illinois statute referenced in the code, women and disabled businesses will not meet the City's MBE goals. Only minority businesses as defined in the statute will meet the goals. The statute was reviewed. ' C. Project Goals and Good Faith Efforts: � Goa[: 10%of the total contract dollar amount performed by MBE subcontractors. Goal: 18%of the total hours worked performed by rrtinoriry workers. ' 1. Subcontracting is not required but if a subcontractor is used a Good Faith Effort must be made to fill the stated goal. t 2. The Contractor shall put forward good faith efforts to "actively and aggressively" seek the participation of MBE or minority workers. Discuss options to assist in "actively and aggressively" seeking this participation. � The City will require that Good Faith efforts will entail contact with a minimum of 3 MBE's for each subcontracting opportunity, multiple contacts may be required. Contractor must contact ' '