R2016-141 Accepting the Bid of Coe Equipment for Vactor Truck

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Item Coversheet Page 1 of 2 In Public Works DATE: 11/15/2016 MEMO: 2016-69 TO: Honorable Mayor Moore Wolfe and City Council Members FROM: Tim Gleason,City Manager Richard G.Marley,Public Works Director Deborah M.Perry,Purchasing Supervisor SUBJECT: Resolution Accepting the Bid of Coe Equipment,Inc.,Rochester,IL,for the purchase of one 2017 Vactor 2110-SE2- Plus,combination sewer and catch basin cleaner. SUMMARY RECOMMENDATION: Staff recommends awarding a contract in the amount of$298,633.00 to Coe Equipment,Inc.,Rochester,IL,to furnish one 2017 Vactofrm combination sewer and catch basin cleaner. BACKGROUND: This unit of equipment will be used by the streets and sewer maintenance section and will replace a 2005 combination sewer and catch basin cleaner,currently in service with 10,638 hours.The normal life expectancy is seven(7)years. The sewer and catch basin cleaner is an essential piece of equipment used by the streets and sewer maintenance section to maintain the City's storm and sanitary sewers.This is done by de-rooting,jetting sewer lines and pumping out catch basins,inlets and man holes.This unit of equipment replaces one of the two older sewer cleaner units.It is necessary to replace the older unit with a newer more reliable unit and put in service to clean sewers on a daily basis along with a 2013 sewer cleaner unit.Increasing the amount of sewer cleaning performed annually is part of the Capacity,Management,Operations and Maintenance template recently approved by the USEPA.A third sewer cleaner unit is held in reserve and placed in service when one of the other two units requires service. The replacement unit is estimated to be delivered in 190 days. OTHER BIDDERS: Nine requests for proposals were sent out and two proposals were submitted by vendors.The second proposal in the amount of$327,971.00 was submitted by R.N.O.W.,Inc.of West Allis,WI. DISPOSAL OF REPLACED UNIT: The old unit will be taken in trade by Coe Equipment,Inc.,Rochester,IL. POTENTIAL OBJECTIONS: There are no known objections. INPUT FROM OTHER SOURCES: Streets and sewer maintenance section requested the unit of equipment.Fleet Maintenance wrote the bid specifications which were reviewed by the streets and sewer maintenance section. STAFF REFERENCE: Richard G.Marley,Public Works Director,Rennie A.Young,Fleet Supervisor.Mr.Marley will be in attendance at the City Council meeting to answer any questions of the Council on this item. BUDGET/TIME IMPLICATIONS: This expenditure will be paid from the FY 2017 Sewer User Fund. ATTACHMENTS: Description Type 2016-69 Resolution RCSOIUti011 letter https://decatur.novusagenda.com/AgendaWeb/CoverSheet.aspx?ItemID=925 12/2/2016