Laserfiche WebLink
Agreement No.4724 <br /> subaward documentation.All supporting documentation should be clearly identified with the Award and <br /> general ledger accounts which are to be charged or credited. <br /> (i) The documentation standards for salary charges to grants are prescribed by 2 <br /> CFR 200.430,and in the cost principles applicable to the entity's organization (Paragraphs 7.4 <br /> through 7.7). <br /> (ii) If records do not meet the standards in 2 CFR 200.430,then Grantor may notify <br /> Grantee in PART TWO. PART THREE or Exhibit H of the requirement to submit Personnel activity <br /> reports. See 2 CFR 200.430(i)(8). Personnel activity reports shall account on an after-the-fact <br /> basis for one hundred percent(100%)of the employee's actual time,separately indicating the <br /> time spent on the grant,other grants or projects,vacation or sick leave,and administrative time, <br /> if applicable.The reports must be signed by the employee,approved by the appropriate official, <br /> and coincide with a pay period.These time records should be used to record the distribution of <br /> salary costs to the appropriate accounts no less frequently than quarterly. <br /> (iii) Formal agreements with independent contractors,such as consultants,must <br /> include a description of the services to be performed,the period of performance,the fee and <br /> method of payment,an itemization of travel and other costs which are chargeable to the <br /> agreement,and the signatures of both the contractor and an appropriate official of Grantee. <br /> (iv) If third party in-kind(non-cash)contributions are used for Grant purposes,the <br /> valuation of these contributions must be supported with adequate documentation. <br /> (c) Internal Control.Effective control and accountability must be maintained for all cash, <br /> real and personal property,and other assets.Grantee must adequately safeguard all such property and <br /> must provide assurance that it is used solely for authorized purposes.Grantee must also have systems in <br /> place that provide reasonable assurance that the information is accurate,allowable,and compliant with <br /> the terms and conditions of this Agreement. <br /> (d) Budget Control. Records of expenditures must be maintained for each Award by the <br /> cost categories of the approved Budget(including indirect costs that are charged to the Award),and <br /> actual expenditures are to be compared with Budgeted amounts at least quarterly. <br /> (e) Cash Management. Requests for advance payment shall be limited to Grantee's <br /> immediate cash needs. Grantee must have written procedures to minimize the time elapsing between the <br /> receipt and the disbursement of Grant Funds to avoid having excess funds on hand. 2 CFR 200.305. <br /> 7.9. Federal Requirements.All Grants,whether funded in whole or in part with either Federal or State <br /> funds,are subject to Federal requirements and regulations,including but not limited to 2 CFR Part 200,44 III. <br /> Admin.Code 7000.30(b)and the Financial Management Standards in Paragraph 7.8. <br /> 7.10. Profits. It is not permitted for any person or entity to earn a Profit from an Award.See,e.g.,2 <br /> CFR 200.400(g);see also 30 ILCS 708/60(a)(7). <br /> 7.11. Management of Program Income. Grantee is encouraged to earn income to defray program <br /> costs where appropriate,subject to 2 CFR 200.307. <br /> State of Illinois <br /> GRANT AGREEMENT FISCAL YEAR 2017/3 28 16 <br /> Page 10 of 46 <br />