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Item Coversheet Page 1 of 1 <br /> in <br /> Financial Management <br /> DATE: 11/1/2016 <br /> MEMO: LETTER to the DECATUR CITY COUNCIL Financial Management Department#2016-22 <br /> TO: Honorable Mayor Moore Wolfe and City Council Members <br /> FROM: Tim Gleason,City Manager <br /> Jeff Abbott,Fire Chief <br /> Gregg D.Zientara,City Treasurer&Director of Finance <br /> SUBJECT: Resolution Accepting Bid and Authorizing the Execution of a Contract with Felmley-Dickerson Co.for Fire Facility <br /> Renovation Initiative City Project 2016-11 <br /> SUMMARY RECOMMENDATION: <br /> City Administration recommends City Council approval of the attached Council Resolution authorizing and directing the Mayor <br /> and City Clerk to execute a contract between Felmley-Dickerson Co. and the City of Decatur, Illinois at a bid award of <br /> $1,156,000.00. <br /> BACKGROUND: <br /> City Council approved the Fire Facility Rehabilitation Initiative with passage of City Council Resolution(s)R2016-76 and R2016- <br /> 77 on June 20, 2016. R2016-76 gave approval to engage Dewberry Architects as project manager, whereas R2016-77 gave <br /> approval to enter into a debt instrument to finance the project.Furthermore,City Council adopted City Council Ordinance 2016-59 <br /> on August 15, 2016 approving the issuance of a promissory note not to exceed $2,200,000 with Busey Bank to pay the costs of <br /> renovations to the fire facilities. <br /> The project scope includes repair and maintenance of items as presented to the City Council in the Council Meeting study session <br /> of April 18,2016 and as published in the Decatur Fire Department Facility Assessment Report dated February 22,2016. <br /> POTENTIAL OBJECTIONS: There are no known objections to this resolution request. <br /> INPUT FROM OTHER SOURCES: <br /> No input from other sources. <br /> STAFF REFERENCE: Tim Gleason City Manager Jeff Abbott Fire ChiefGreggD.Zientara,City Treasurer&Director of <br /> Finance <br /> BUDGET/TIME IMPLICATIONS: <br /> Included in the 2016 budget and in the 2017 proposed budget. <br /> ATTACHMENTS: <br /> Description Type <br /> Resolution R CSOI U t 1011 1.CttC 1' <br /> Bid Tab Backup Material <br /> Contract 13ackuh Material <br /> https:Hdecatur.novusagenda.com/AgendaWeb/CoverSheet.aspx?ItemID=909 11/18/2016 <br />