R2017-14 Purchase Four Ford Escapes from Jackson Ford

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Item Coversheet Page 1 of 1 in Public Works DATE: 1/17/2017 MEMO: 2017-05 TO: Honorable Mayor Julie Moore Wolfe and City Council Members FROM: Tim Gleason,City Manager Richard G.Marley,Public Works Director Deborah M.Perry,Purchasing Supervisor SUBJECT: Resolution Accepting the Bid of Jackson Ford,Inc.,Decatur,IL,for the Purchase of Four(4)2017 Ford Escape SUMMARY RECOMMENDATION: Staff recommends awarding a contract in the amount of$71,148.00 to Bid of Jackson Ford,Inc.,Decatur,IL,to furnish four(4)2017 Ford Escapes. BACKGROUND: Neighborhood Inspections has requested four(4)new small utility vehicles and is replacing three(3)vehicles. These vehicles are outfitted by Fleet Maintenance with a computer docking station so the Inspectors can perform their job functions while in their vehicle. The replacement vehicles are estimated to be delivered in 90 days. OTHER BIDDERS: Fourteen(14)bid proposals were sent out with three(3)bids returned. DISPOSAL OF REPLACED UNITS: One(1)of the Neighborhood Inspections vehicles will then be relocated to Building Inspections. The two(2)vehicles Building Inspections uses will then be traded in. PRIOR COUNCIL ACTION: None. POTENTIAL OBJECTIONS: There are no known objections INPUT FROM OTHER SOURCES: Fleet Maintenance wrote the bid specifications based on Neighborhood Inspection requirements. LEGAL REVIEW: There are no contracts for Legal to review. STAFF REFERENCE: Richard G.Marley,Public Works Director,Rennie A.Young,Fleet Supervisor.Richard G.Marley will be in attendance at the City Council meeting to answer any questions of the Council on this item. BUDGET/TIME IMPLICATIONS: Funding for the expenditure is available in the FY2017 Budget. ATTACHMENTS: Description Type 2017-05 Resolution Resolution Lettcr 2017-05 Bid Tab Backup Material https://decatur.novusagenda.com/AgendaWeb/CoverSheet.aspx?ItemID=1004 1/26/2017