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1. Accounting Standards <br /> The Subrecipient agrees to adhere to the accounting principles and procedures <br /> required therein, utilize adequate internal controls, and maintain necessary source <br /> documentation for all costs incurred. <br /> B. Documentation and Record-Keeping <br /> 1. Records to be maintained <br /> The Subrecipient shall maintain all records that are pertinent to the activities to be <br /> funded under this Agreement. Such records shall include but not be limited to: <br /> a. Records providing a full description of each activity undertaken; <br /> b. Records required determining the eligibility of activities; <br /> c. Records documenting compliance with the fair housing and equal <br /> opportunity components <br /> 2. Retention <br /> The Subrecipient shall retain all records pertinent to expenditures incurred under <br /> this contract for a period of five (5) years after the termination of all activities <br /> funded under this Agreement. Records for nonexpendable property acquired with <br /> funds under this contract shall be retained for five (5) years after final disposition <br /> of such property. Records for any displaced person must be kept for five (5)years <br /> after he/she has received final payment. <br /> 3. Client Data <br /> The Subrecipient shall document and provide data demonstrating client eligibility <br /> for services provided. Such data shall include, but not be limited to: client name, <br /> address, income level or other basis for determining eligibility, and description of <br /> service provided. Such information shall be made available to the City monitors <br /> or their designees for review upon request. <br /> 4. Disclosure <br /> The Subrecipient understands that client information collected under this contract <br /> is private and the use or disclosure of such information, when not directly <br /> connected with the administration of the City's or Subrecipient's responsibilities <br /> with respect to services provided under this contract, is prohibited by the Right to <br /> Financial Privacy Act of 1978 unless written consent is obtained from such person <br /> receiving service and, in the case of a minor,that of a responsible parent/guardian. <br /> 5. Records and Property and Reversion of assets <br /> The Subrecipient shall maintain real property inventory records which clearly <br /> identify properties purchased, improved, or sold. Properties retained shall <br /> Subrecipient Agreement(Rev. 1/31/17) Page 6 of 16 <br />