R2017-26 Agreement with Crawford, Murphy & Tilly for Lost Bridge Inflow & Infiltration Reduction

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2/17/2017 Item Coeersheet 1n Public Works DATE: 2/8/2017 MEMO: 2017-09 TO: Honorable Mayor Moore Wolfe and City Council FROM: Timothy Gleason, City Manager Richard G. Marley, P.E., Public Works Director SUBJECT: Resolution to Approve Professional Engineering Services Agreement with Crawford, Murphy and Tilly, Inc. for the Lost Bridge North Basin and the Florian Basin Inflow and Infiltration Reduction Project City Project 2017-02 SUMMARY RECOMMENDATION: It is recommended that the City Council approve the attached Resolution authorizing the Mayor to sign, and the City Clerk to attest, a Professional Engineering Services Agreement between the City of Decatur and Crawford, Murphy and Tilly, Inc. (CMT)to provide professional services for the Lost Bridge North Basin and the Florian Basin Inflow and Infiltration Reduction Project for a fee of$688,578, plus a contingency amount of$34,430, for a total not to exceed fee of$723,008. BACKGROUND: The City of Decatur and USEPA entered into an Administrative Consent Order(ACO)on October 22, 2015. The ACO major requirements are to provide the following: 1. A Capacity Management, Operations, and Maintenance (CMOM) program. The CMOM program provides a comprehensive review of the City's sewer collection system asset, including system management, maintenance, and capital improvement funding. 2. A Sewer System Alternatives Analysis (SSAA)for areas in the City identified as experiencing sanitary sewer overflows (SSOs) and sewer back-ups during storm events. The analysis focuses on efforts to eliminate storm water from entering into the separate sanitary sewer system and to better manage storm water entering the combined sewer system. The Administrative Consent Order requires that the work identified within the CMOM and SCSAA be completed by December 31, 2018. The Florian Basin and the Lost Bridge North Basin areas are identified within the SCSAA and are required to be completed by December 31, 2018 to meet the ACO deadline. Request for Qualifications and Proposals (RFQP) The City of Decatur advertised a RFQP to provide professional services for an Inflow and Infiltration Reduction Project within the Lost Bridge North and the Florian Sewer Basins on November 10, 2016. On December 7, 2016 the City received proposals from the following firms: 1. AECOM, Chicago, IL 2. ARCADIS, Chicago, IL 3. Bainbridge, Gee, Milanski and Associates, Inc. (BGM), Decatur, IL 4. Clark Dietz, Inc, Champaign, IL 5. Crawford, Murphy and Tilly, Inc. (CMT), Springfield, IL 6. Donohue and Associates, Champaign, IL 7. RJN Group, Wheaton, IL https://docatur.nowsag enda.coni/agendaWeb/CoverSheet.aspx?ItemID=1037 1/3