R2017-47 Terminating Agreement with AECOM for Engineering Services for Brush College Road

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Item Coversheet Page 1 of 2 M Public Works DATE: 3/10/2017 MEMO: 2017-22 TO: Honorable Mayor Moore Wolfe and City Council Members FROM: Tim Gleason,City Manager Richard G.Marley,P.E.,Public Works Director SUBJECT: Resolution Terminating an Agreement with AECOM for Design of the Brush College Rd Overpass Across the Norfolk Southern Track Yard,City Project 2009-33 SUMMARY RECOMMENDATION: It is recommended that the City Council approve the attached Resolution terminating an Engineering Services Agreement with AECOM Technical Services,Inc.(AECOM)of Decatur,IL,to prepare final design plans and bid documents for the Brush College Road Bridge over the Norfolk Southern rail yard south of Faries Parkway. BACKGROUND: In April 2016,the City made a Tiger VII Grant Application for$20 million in Federal funds to design and build the Brush College Road/Faries Parkway Grade Separation and Improvement Project. Later in July 2016,the City learned it was not selected for a grant. In order to prepare for the next anticipated round of TIGER grants,the City asked for a debriefing from the US Department of Transportation to learn of short-comings in the City's grant application. Staff was advised that the most significant short-coming was that the City is not far enough along on the project to compete well against other applicants. The DOT officials advised the City to take steps to move the project along towards implementation including acquisition of needed rights-of-way. The City still had access to slightly more than$2.0 million in Illinois Job Now!Grant funds,but those funds were currently obligated to pay for an engineering design contract. City staff discussed options with the Illinois Department of Transportation grand administrators and learned that the funds could be re-allocated for the purchase of rights-of-way provided that the engineering services agreement fund obligation was removed by terminating the engineering design agreement with AECOM. CONTRACT TERMINATION PROCESS: The City's Professional Engineering Service Agreement contains a termination provision. The City may terminate a contract provided the Consulting Engineer is given not less than fifteen(15)calendar days prior written notice of the intent to terminate,and an opportunity for consultation with the City prior to termination. That process has been followed and completed. PRIOR COUNCIL ACTION: 1. May 18,2015-City Council approved Resolution R2015-54,authorizing a Professional Engineering Services Agreement between the City of Decatur and AECOM Technical Services,Inc.(AECOM)of Decatur,IL,for the not-to-exceed amount of$2,156,599 to prepare final design plans and bid documents for the Brush College Road Bridge over the Norfolk Southern rail yard south of Faries Parkway. 2. May 18,2015-City Council approved Resolution R2015-55,authorizing a Local Agency Agreement for State Participation to fund$2,006,014 of the project costs through an Illinois Jobs No!Grant. 3. July 16,2013-City Council approved Resolution R2013-71,authorizing a change order to the agreement with URS Corporation to provide an additional$39,998. The total design agreement increased to$1,438,712.35. 4. November 9,2011-City Council approved Resolution R2011-175,authorizing a change order to the agreement with URS Corporation to provide an additional$587,714 to expand the project to include a structure crossing Faries Parkway. The total design agreement increased to$1,398,714.35. 5. November 21,2011-City Council approved Resolution R2011-177,authorizing an agreement with the Norfolk Southern Corporation in the amount of$26,845 to review and comment on the preliminary design for the proposed rail yard crossing. 6. July 6,2010-City Council approved Resolution R2010-140,authorizing an engineering design services agreement with URS Corporation(now AECOM)to perform preliminary design work to improve the Brush College Road crossing of the Norfolk Southern rail yard south of Faries Parkway. The design services agreement was for$811,000 and was paid for by an "Illinois Jobs Now!"grant from the State of Illinois. 7. July 6,2010-City Council approved Resolution R2010-141,authorizing a Local Agency Agreement with the Illinois Department of Transportation to provide$811,000 to fund the design agreement between the City and URS Corporation. https://decatur.novusagenda.com/AgendaWeb/CoverSheet.aspx?ItemlD=1117 4/13/2017