R2017-52 Bid of Martin Equipment for 4 x 4 Extendahoe

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Item Coversheet Page 1 of 1 In Public Works DATE: 3/31/2017 MEMO: 2017-21 TO: Honorable Mayor Moore Wolfe and City Council Members FROM: Tim Gleason,City Manager Richard G.Marley,Public Works Director Deborah M.Perry,Purchasing Purchasin Supervisor SUBJECT: Resolution Accepting the Bid of Martin Equipment,Tolono,IL,for the Purchase of One(1)2017 John Deere 310SL, 4 x 4 Diesel Powered Extendahoe. SUMMARY RECOMMENDATION: Staff recommends awarding a contract in the amount of$71,430.00 to the Bid of Martin Equipment,Tolono,IL,to furnish one(1)2017 John Deere 310SL,4 x 4 Diesel Powered Extendahoe. BACKGROUND: The Water Services Division of Public Works has requested one(1)new 4 x 4 Diesel Powered Extendahoe and is replacing one(1) 4 x 4 Diesel Powered Extendahoe. This unit of equipment is used for repairing water main breaks. The unit being traded in is a 2007 Caterpillar 430E. It was selected to trade-in due to its condition. OTHER BIDDERS: Eleven I 1 bid proposals were sent out with four 4 bids returned. ( ) P Po ( ) DISPOSAL OF REPLACED UNIT: The old unit is to be traded-in to Martin Equipment per Alternate#2 bid. LEGAL REVIEW: There are no contracts for Legal to review. PRIOR COUNCIL ACTION: None POTENTIAL OBJECTIONS: There are no known objections. INPUT FROM OTHER SOURCES: Fleet Maintenance wrote the bid specifications based on Water Management specifications. STAFF REFERENCE: Richard G.Marley,Public Works Director,Rennie A.Young,Fleet Supervisor.Richard G.Marley will be in attendance at the City Council meeting to answer any questions of the Council on this item. BUDGET/TIME IMPLICATIONS: Funding for the expenditure is available in the FY2017 Budget. ATTACHMENTS: Description Type 2017-21 Resolution IZeSOIL16011 I,CUCr 2017-21 Bid Tab llacl:up N-laterial https:Hdecatur.novusagenda.com/AgendaWeb/CoverSheet.aspx?ItemID=1093 4/17/2017