R2017-63 Contract with Homer Tree Care, Inc. for Removal of Trees on City Property

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Item Coversheet Page 1 of 1 in Public Works DATE: 4/21/2017 MEMO: 2017-30 TO: Honorable Mayor Moore Wolfe and City Council Members FROM: Tim Gleason,City Manager Richard G.Marley,P.E.,Public Works Director Deborah M.Perry,Purchasing Supervisor SUBJECT: Resolution Accepting the Bid and Authorizing the Execution of a Contract with Homer Tree Care,Inc.for Removal of Trees on City Property SUMMARY RECOMMENDATION: It is recommended that the City Council approve the attached resolution approving a contract in the amount of$92,700 for removal of 93 tress at various locations as shown on the attached maps to Homer Tree Care, Inc.,as the lowest qualified and responsible bidder,and that the Mayor be authorized to execute the contract and the City Clerk to attest. BACKGROUND: These trees are located throughout the City in various neighborhoods. The trees consist mainly of ash trees that are large,dead,or dying. The trees have been attacked by the Emerald Ash Borer and have been identified as potential hazards. Contractors for City Projects shall comply with City Code Chapter 28,Article 10,"Minority Participation Goals for Public Works Contracts." Contractors for City Projects shall make a good faith effort to comply with the following minimum goals: 1. Ten(10)percent of the total dollar amount of the contract should be performed by Minority Business Enterprises if subcontracting opportunities are available;and, 2. Eighteen(18)percent of the total hours worked should be performed by minority workers. Subcontracting is not a requirement for City Projects. Homer Tree Care,Inc.will self-perform 100%of the contract. Homer Tree Care,Inc.has provided documentation showing a good faith effort was made to comply with the goals. POTENTIAL OBJECTIONS: There are no known objections INPUT FROM OTHER SOURCES: City Forester,Randy Callison,recommended the removals and wrote the specifications. STAFF REFERENCE: Richard Marley,Public Works Director,and Randy Callison,City Forrester.Richard Marley will be in attendance at the City Council meeting to answer any questions of the Council on this item. BUDGET/TIME IMPLICATIONS: Funds to accomplish this work are included in the Forestry Operation Budget. ATTACHMENTS: Description Type 2017-30 Resolution RcsOIL1601I Letter 2017-30 Bid Tab Backup\Material 2017-30 Map Area 1 Backup it1aterial 2017-30 Map Area 2 Backup klaterial 2017-30 Map Area 3 Backup Material 2017-30 Map Area 4 Backup Material 2017-30 Signed Contract Backup Material https:Hdecatur.novusagenda.com/AgendaWeb/CoverSheet.aspx?ItemID=1125 4/28/2017