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Item Coversheet Page 1 of 1 <br /> in <br /> Public Works <br /> DATE: 5/1/2017 <br /> MEMO: 2017-33 <br /> TO: Honorable Mayor Moore Wolfe and City Council Members <br /> FROM: Tim Gleason,City Manager <br /> Richard G.Marley,Public Works Director <br /> Deborah M.Perry,Purchasing Supervisor <br /> SUBJECT: Resolution Accepting the Bid of Jackson Ford,Inc.,Decatur,IL,for the Purchase of Two(2)2017 Ford F-250 3/4 <br /> Ton Pick-up Trucks with Plow <br /> SUMMARY RECOMMENDATION: Staff recommends awarding a contract in the amount of$63,562.00 to bid of Jackson <br /> Ford,Inc.,Decatur,IL,to furnish two(2)2017 Ford F-250,3/4 ton pick-up trucks with plow. <br /> BACKGROUND: <br /> The Public Works Traffic Section is replacing one(1)2002 Ford F-150 and one(1)2001 Dodge Ram,due to age and condition. <br /> The normal life expectancy is ten(10)years. <br /> The new Ford F-250 trucks will be assigned one(1)to the Streets Foreman and one(1)to Sanitary Sewer Foreman. The current <br /> Streets&Sewer Foreman vehicles will then be transferred to the Traffic Section,better serve the Traffic Section for snow <br /> removal,occasional transportation of supplies and equipment. <br /> One Traffic truck will be recycled to Forestry and then auction the Forestry truck. The other Traffic truck will be auctioned off as <br /> well. <br /> The replacement vehicle is estimated to be delivered in 90 days. <br /> OTHER BIDDERS:Eight(8)bid proposals were sent out with two(2)bids returned. <br /> DISPOSAL OF REPLACED UNIT: The old units will be sold at auction. <br /> LEGAL REVIEW: There are no contracts for Legal to review. <br /> PRIOR COUNCIL ACTION: None <br /> POTENTIAL OBJECTIONS: There are no known objections. <br /> INPUT FROM OTHER SOURCES: Fleet Maintenance wrote the bid specifications based on Streets&Sewer and Traffic <br /> Section requirements. <br /> STAFF REFERENCE: Richard G.Marley,Public Works Director,Rennie A.Young,Fleet Supervisor.Richard G.Marley will <br /> be in attendance at the City Council meeting to answer ony questions of the Council on this item. <br /> BUDGET/TIME IMPLICATIONS: Funding for the expenditure is available in the FY2017 Budget. The Sewer Foreman <br /> vehicle will be purchased from the Sanitary Sewer Fund. <br /> ATTACHMENTS: <br /> Description Type <br /> 2017-33 Resolution Resolution Letter <br /> 2017-33 Bid Tab Backup Material <br /> https:Hdecatur.novusagenda.com/AgendaWeb/CoverSheet.aspx?ItemID=1133 5/12/2017 <br />