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Item Coversheet Page 1 of 1 <br /> in <br /> Management Services <br /> DATE: 5/26/2017 <br /> MEMO: <br /> TO: Honorable Mayor Julie Moore Wolfe and City Council Members <br /> FROM: Tim Gleason,City Manager <br /> James Edwards,Director of Information Technology <br /> Billy Tyus,Deputy City Manager <br /> SUBJECT: Resolution Approving the Expenditure of City Funds to Purchase Fiber Build Services for Phase 2 of the City Fiber <br /> Project <br /> SUMMARY RECOMMENDATION: <br /> City staff recommends that the City Council approve the attached Resolution authorizing the expenditure of$413,516.39 for the <br /> purchase of Fiber Build Services from the Illinois Department of Innovation and Technology. <br /> BACKGROUND: <br /> On November 7,2016 City Council approved Resolution No.R2016-131 authorizing the Mayor and City Manager to execute an <br /> Intergovernmental Agreement with the Illinois Department of Innovation and Technology for Fiber Build Services for phase 2 of <br /> the City Fiber Project. That agreement provided an estimate for these services not to exceed$409,096. After detailed planning for <br /> this project was completed,which included actual physical route review by bidders,the total cost for the phase 2 fiber build is <br /> $413,516.39 which is just more than 1%over the estimated cost.Much of the increase in cost is due to the route along Pershing <br /> Road being congested with other underground infrastructure and the need to cross railroad rights-of-way on multiple occasions as <br /> part of the build.As you will recall, the bulk of the build cost will be funded by a contribution of$330,000 from the Howard G. <br /> Buffett Foundation.Additionally,this build will allow the City to proceed with partnerships identified previously. <br /> PRIOR COUNCIL ACTION: Council approved resolution R 2016-131 in November 2016 authorizing the City of Decatur to <br /> enter into an agreement with the Illinois Department of Innovation and Technology for fiber build services. <br /> INPUT FROM OTHER SOURCES: <br /> None <br /> STAFF REFERENCE: James Edwards,Director of Information Technology(450-2236) <br /> BUDGET/TIME IMPLICATIONS: The funding for this project will be paid from Information Technology Fund 77 and is <br /> provided for in the approved 2017 City budget. <br /> ATTACHMENTS: <br /> Description Type <br /> resolution Resolution Letter <br /> Service Order Backup Nlaterial <br /> Previous Agreement Approval Backup Material <br /> https://decatur.novusagenda.com/AgendaWeb/CoverSheet.aspx?ItemID=1173 6/5/2017 <br />