R2017-65 Reciprocal Agreement between the City and State of Illinois Department of Revenue

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September 1,2016 and after ATTACHMENT A MINIMUM STANDARDS REQUIRED TO SAFEGUARD INFORMATION GIVEN AS A RESULT OF A RECIPROCAL AGREEMENT ON THE EXCHANGE OF INFORMATION 1. All requests for information under the Reciprocal Agreement on the Exchange of Information(the "Reciprocal Agreement") will be in writing, on letterhead of the [Municipality][Cr ] and addressed to the Local Tax Allocation Division at the Illinois Department of Revenue (the "Department"). 2. Information received under the Reciprocal Agreement will be kept in a locked storage facility, e.g., locked file cabinet, closet, or desk that is only accessible by persons authorized under the Reciprocal Agreement to receive information.Any information stored in an electronic format shall be password protected and restricted to only those persons authorized under the Reciprocal Agreement to receive information. 3. Any [Municipality][] that receives information under the Reciprocal Agreement will promptly notify the Department when a person who has been authorized to receive information under the Reciprocal Agreement, leaves employment of the [Municipality][] or otherwise is no longer authorized by statute or by the [Municipality][Cowi#yj to receive the information. 4. Any[Municipality]EC-ettntthat receives information under the Reciprocal Agreement will report to the Department any possible or suspected breach of confidentiality of the information as soon as possible, but no later than the close of business on the business day following the date of discovery. 5. The proper method for destruction of information that is no longer needed is shredding or destruction of the CDs. 6. Any [Municipality][C-ow"] that receives information under the Reciprocal Agreement will not share the information with or allow the information to be viewed by any person who is compensated by the Municipality or County for services rendered on a contingent basis or any other similar method that may impair that person's independence or the perception of that person's independence. 7a: Reciprocal Agreement on Exchange of Information—Sales Tax (R-9/16)