R2017-123 Appropriate Addiitonal MFT Funds for Improvements to lake Shore Drive and 22nd Street

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PUBLIC WORKS MEMORANDUM NO.2017-61 DATE: September 12,2017 TO: Honorable Mayor Moore Wolfe and City Council Members FROM: Tim Gleason, City Manager / i1,� Richard G. Marley, P.E.,Public Works Director (�j A aJx->,� SUBJECT: Resolution to Appropriate Additional Motor Fuel Tax Funds to Pay the City's Portions of Construction Costs and Construction Engineering Costs for Improvements to Lake Shore Drive and 22"d Street(IL RTE 105) From Old Rte 51 to U.S. Rte 36 by Municipality Under Illinois Highway Code, City Project 2014-01, Section 14-00401-00-TL SUMMARY RECOMMENDATION: It is recommended that the City Council approve,that the Mayor be authorized to execute, and the City Clerk to attest to the attached resolution appropriating an additional $8,185.30 in Motor Fuel Tax (MFT) Funds to pay the City's estimated share of the MFT eligible construction costs for a total MFT allocation of$128,185.30. The $128,185.30 represents $120,000.00 in expected MFT eligible costs plus $8,185.30 to provide some contingency for the project. PRIOR COUNCIL ACTION: May 19,2014—The City Council approved Resolution No. R2014-49 appropriating $120,000 in State Motor Fuel Tax Funds to pay the City's portion of an agreement with the State of Illinois for the improvement of Lake Shore Drive &22nd Street (IL Rt. 105) from Old Rt. 51 to Rt. 36, City Project 2014-01. May 19,2014—The City Council approved Resolution No. R2014-50 authorizing an agreement with the State of Illinois for improvements to Lake Shore Drive and 22nd Street(IL Rt. 105). The agreement is for $105,029. The agreement included a provision for the City to provide any additional funds necessary to cover the actual costs. BACKGROUND: Lake Shore Drive & 22nd Street Pavement Improvement In January 2014,the City was informed by the Illinois Department of Transportation(IDOT) of their intention to complete a major street improvement along Illinois Route 105 between Old Route 51 and U.S. Route 36, which encompasses portions of Lake Shore Drive and 22nd Street in the City. The overall project included improvements to traffic signals on the Route along with milling off the existing pavement and overlaying the road with new asphalt. The portion of the work paid for by the City included: 1. Sidewalk ramp improvements on the side streets under City jurisdiction. Page 11