R2018-44 Execution a Contract with Dunn Co. for 2018 Local Motor Fuel Tax Street Improvements CP 2018-25

Home Browse Search

Public Works Memorandum NO. 2018-16 DATE: April 27,2018 TO: Honorable Mayor Moore Wolfe and City Council FROM: Tim Gleason, City Manager Matthew C. Newell,P.E.,Public Works Director SUBJECT: Resolution Accepting the Bid and Authorizing the Execution of a Contract with Tyrolt,Inc.,d/b/a Dunn Company for 2018 Local Motor Fuel Tax Street Improvements, City Project 2018-25 SUMMARY RECOMMENDATION: It is recommended that the City Council approve the resolution awarding the contract for the 2018 Local Motor Fuel Tax Street Improvement Project, City Project 2018-25,to Tyrolt, Inc., d/b/a Dunn Company, as the lowest,responsible bidder in the amount of$2,330,463.50 and that the Mayor be authorized to execute the contract and the City Clerk to attest. PRIOR COUNCIL ACTION: February 16,2016—Council approved adding Chapter 51.4 of the City Code establishing a Local Motor Fuel Tax to be used to generate revenue for the construction and maintenance of municipal streets and extensions, sidewalk repairs and maintenance, curbing, grade separations and approaches and engineering services related to those items. June 20,2016—Council approved resolution 82016-78 authorizing the City Manager to enter into a debt instrument to finance local street resurfacing and reconstruction in an amount not to exceed $7,500,000. There is close to $3,000,000 left of that money in 2018 after spending close to $1,200,000 in 2016 and $3,300,000 in 2017. BACKGROUND: Streets Inspected Annually The Engineering Division inspects and rates approximately 1/2 of the City's streets on a yearly basis. The results of these inspections are input into a computer database which is used to project the future condition of the streets based on their current and historical condition, and surface type (i.e. brick, concrete, asphalt, etc.). This data is then paired with available funding and is used as a basis to aid City Engineering in the preparation of the City's yearly street improvement program. The City Council has required that Local Motor Fuel Tax funds should only be used on residential streets. Staff then determines what type of improvement would be appropriate for each street. — 1 —