R2018-129 Resolution to Approve a Professional Engineering Services Agreement with AECOM Technical Services, Inc. for Brush College / Faries Parkway Grade Separation, City Project 2009-33

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B. BIDDING PHASE. The Consulting Engineer shall,after written autharization to proceed with the Bidding Phase: 1. Assist in Biddin�. Assist the City's Representative in obtaining bids for each separate City cantract far canstraction, materials,equipment and services for the Project. 2. Advise Regarding Cantractors and Subcantractors. Consult with and advise the City's Representaiive as to the acceptability of subcantractors and other persons and arganizatians proposed by the City's Cantractars,{"Contractors"},for those portions of the work as ta which such acceptabiliiy is required by the bidding documents. 3. Consult Re arding Substitutes. Consult with and advise the City's Representative as to the acceptability af substitute materials and equipment praposed by the Contractors when substitutinn prior to the award of cantracts is allawed by the bidding documents. 4. Distribute PIans and Cantract Documents to Bidders. Reproduce sufficient copies of the plans and contract documents and make them available to atl prospective bidders. The Consulting Engineer shal}create a PIan Halder LisE by recording the business name,contact persan name, address,telephone nu�nber,fax number and email address of each of the bidders taking a set af plans and contract documents. The Consulting Engineer shall collect from each af the bidders a payment for the plans equal to the amount of the cost af duplication. The payment from the bidder shall be made to the Cansulting Engineer, which shall offset the cost of duplication; said amounts shall not be billed to the City.Alternately,the Const�iting Engineer may arrange to have plans and speci�cations made available to prospective bidders thraugh the services of a plan and specification duplication firm that offers plan distribution services provided that the�rm abtains the same bidder informatian as required of the Consalting Engineer and that no cost for this service be biIled to the City. 5. Res,pond ta Qaestians fram Bidders. R+eceive and respond to questians from prospective bidders during the bidding period. All responses shall be written and shall be provided ta ali pian holders as listed on the Plan Halder List. Questions received five(5}business days before the bid ogening shall be answered. Questions rece'rved between fo€�r{4)and two{2}business days before the bid ogening may be answered provided that a means exists to comnnunicate the answer in writing to all the bidders. Questions received one(1)business day before or on Ehe day of ihe bid opening shall not be answered.Answers to questions should be diskributed to bidders by email, however if a bidder does not have ennail service the documents rnay be transmitted by fa�c. b. Tabulate and Evaluate 8ids Recammend Award. Prepare and provide to the City°s Representative a bid tabuiation which shall cansist af a iisting of aIl pay items in the contract documents, a listing af the Coa�sulting Engineer's Opinion of Probable Casts,and a listing of the bids far each of che pay items suhmitted by each af the bidders. The Consulting Engineer shali tabutate che bids on an electronic sgreadsheet form pravided by the City's Representative.The Consulting Engineer shall assist the City's Representative in evaluating 6ids ar proposals and in assembling and awarding contracts. The Consulting Engineer shall check the bidder's references and performance on prior projects. Based c�n the Consulting Engineer's evaluation of the bids and the qualifications of the bidders,the Consulting Engineer shall provide to the City's Representative a written recommendation for award of the cantract to one of the bidders or recornmend other action as may be appropriate.The final selection of the Canstruction Contractnr is the sole responsibility of the City Councii. 7. Completian Time. Camplete the bidding phase and prepare and submit the recommendation to the City's Representative for the award of the Contract{s}within ihe time period set farth in Exhibit C,Project Timeline. I,ast Revised:05121i2018