R2018-135 Resolution Authorizing Execution and Amendment of FY 2019 Downstate Operating Assistance Grant Agrement with Illinois Department of Transportation

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Agreement No. 4953(19-1141-9499) ARTICLE VI BUDGET 6.1. Budqet. The Budget is a schedule of anticipated grant expenditures that is approved by Grantor for carrying out the purposes of the Award. When Grantee or third parties support a portion of expenses associated with the Award,the Budget includes the non-Federa!as well as fhe Federal share(and State share if applicabie)of grant expenses.The Budget submifted by Grantee at appiication,or a revised Budget subsequently su6mitted and approved by Grantor, is considered final and is incorporated herein as an attachment. 6.2. Budget Revisions. Grantee shall obtain Prior Approval from Grantor whenever a Budget revision is necessary for one or more of the reasons enumerated in 2 CFR 200.308. All requests for Budget revisions that require Grantor approval shall be signed by Grantee's authorized representative and submitted to Grantor for approval. Expenditure of funds under a requested revision is prohibited and will not be reimbursed if expended before Grantor gives written approval.2 CFR 200.308. 6.3. Discretionary Line Item Transfers. Unless prohibited from doing so in 2 CFR 200.308, transfers between approved line items may be made without Grantor's approval only if the total amount transferred does not exceed the allowable variance of the greater of either(i)fen percent(10%)of the Budget line item or(ii)one thousand dollars($1,000)of the Budget line item. Discretionary line item transfers may not resu{t in an increase ta the Budget. 6.4. Non-discretionarv Line Item Transfers. Total line item transfers exceeding the allowable variance of the greater of either{i)ten percent(10%)of the Budget line item or(ii)one thousand dollars ($1,000)of the Budget line item require Grantor approvat as set forth in Paragraph 6.2. 6.5. Notification. WiEhin thirty(30)calendar days from the date of receipt of the request for Budgef revisions,Grantor will review the request and notify Grantee whether the Budget revision has been approved,denied, or the date upon which a decision will be reached. ARTICLE VII ALLOWABLE COSTS 7.1. Allowability of Costs;Cost Allocation Methods. The allowability of costs and cost alfocation methods for wor4c performed unde�this Agreement shall be determined in accordance with 2 CFR 200 Subpa�f E and Appendices III, tV,and V. 7.2. Indirect Cost Rate Submission. (a) All Grantees must make an Indirect Cost Rate election in the Grantee Portal,even grantees that do not charge or expect to charge Indirect Costs. (b) A Grantee must submit an Indirect Cost Rate Proposal in accordance with federal regulations, in a format prescribed by Grantor. For Grantees who have never negotiated an Indirect Cost Rate befo�e,the Indirect Cost Rate Proposal must be submitted for approval no later than three months after the effective date of the Award. For Grantees who have previously negotiated an Indirect Cost Rate,the Indirect Cost Rate Proposal must be submitted for approval within 180 days of fhe Grantee's fiscal year end,as dictated in the applicable appendices,such as: (i) Appendix V and VII to 2 CFR Part 200 governs Indirect Cost Rate Proposals for State and local governments, (ii) Appendix 111 to 2 CFR Part 200 governs Indirect Cost Rate Proposals for public and private institutions of higher education, (iii) Appendix IV fo 2 CFR Part 200 governs Indirect(F&A)Costs Ident�cation and Assignment,and Rate Determination for Nonprofit Organizations,and (iv) Appendix V to Part 200 governs State/Loca)Governmentwide Central Service Cost Allocation Plans. State of lllinois GRANT AGREEMENT(UGA}FISCAL YEAR 2019 1 2 14 18 Page 9 of 46