R2018-135 Resolution Authorizing Execution and Amendment of FY 2019 Downstate Operating Assistance Grant Agrement with Illinois Department of Transportation

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Agreement No. 4953(19-1141-9499) (c) A Grantee who has a current,applicabie rate negotiated by a cognizant Federal agency shall provide to Grantor a copy of its Indirect Cost Rate acceptance letter from the Federaf government and a copy of the cost policy statemenf used to negotiate that rate. Grantor wiil accept that Indirect Cost Rate, up to any statutory, rule-based or programmatic limit. 7.3. Transfer of Costs. Cost transfers between Grants,whether as a means to compensate for cosf overruns or for other reasons,are unallowable. See 2 CFR 200.451. 7.4. Hiaher Education Cost Principles. The Federal cost principles that apply to public and private institutions of higher education are set forth in 2 CFR Part 200 Subpart E and Appendix(II. 7.5. Nonnrofit Orqanizations Cost Principles. The Federal cost principles fhat apply to Nonprofit Organizations that are not institutions of higher education are set forth in 2 CFR Part 200 Subpart E, unless exempt under 2 CFR 200 Appendix VIII. 7.6. Governmenf Cost Principles. The Federal cost principles fhat apply to State,local and Federally-recognized Indian tribal governments are set forth in 2 CFR Pa�t 200 Subpart E,Appendix V,and Appendix VII. 7.7. Commercial Organization Cost Principles. The Federal cost principles and procedures for cost analysis and the determination, negotiation and allowance of costs that apply to commercial organizations are set forth in 48 CFR Pa�f 31. 7.8. Financial Management Standards. The financial management systems of Grantee must meet the following sfandards: (a) Accounting System. Grantee organizations must have an accounting system that provides accurate,current,and complete disclosure of all financial transactions related to each State-and Federally-funded Program. Accounting records must contain information pertaining to State and Federal pass-fhrough awards,authorizations,obligations,unobligated balances,assets, outlays,and income. These records must be maintained on a current basis and balanced at least quarterly. Cash contributions to the Program from third parties must be accounted for in the general ledger with other Grant Funds. Third party in-kind(non-cash)contributions are not required to be recorded in the general ledger,but must be under accounting control, possibly through the use of a memorandum ledger. See 2 CFR 200.302. (d) Source Documentation. Accounting records must be supported by such source documentation as canceled checks, bank stafements, invoices, paid bills,donor letters,time and attendance records,activity reports,travel reports, contractuat and consulfant agreements, and subaward documentation. All supporting documentation should be clearly ident�ed with the Award and general ledger accounts which are to be charged or credited. (i) 7he documentation standards for safary charges to grants are prescribed by 2 CFR 200.430,and in the cost principles applicable to the entity's organization(Paragraphs 7.4 through 7.7}. (ii) If records do not meet the standards in 2 CFR 200.430,then Grantor may notify Grantee in PART TWO,PART THREE or Exhibit G of the requirement to submit Personnel activity reports. See 2 CFR 200.430{i)(8). Personnel activity repo�Es shall account on an after-the-fact basis for one hundred percent(100%)of the employee's actual time,separately indicating the time spent on the grant,other grants or projects,vacation or sick leave,and administrative time, if applicable. The reports must be signed by the employee,approved by the appropriate official,and coincide with a pay period. These time records should be used to record the dist�ibution of salary costs to the appropriate accounts no less frequently than quarterly. State of Illinois GRANT AGREEMENT(UGA)FISCAL YEAR 2019/2 14 18 Page 10 of 46