R2018-146 Resolution Authorizing Local Public Agency Agreement for Federal Participation with the State of Illinois to Improve the Mound Road West and Middle Bridges over Spring Creek

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' � The 4PA wiil submit to the STATE a camplete and detaiied final invoice with applicabfe supporting documen#ation of all incurred costs,iess previous payments,no later than twelve(12)manths from the date of completion af this phase af the improvement or from fhe date of the previous invaice,which ever occurs first. !f a€�nal invoice is nat received within this time ftame,the most recent invoice may be considered the final invaice and the abligatian of the funds closed. (25) The LPA shall pravide the ftnal report#o the appropriate STATE district wi#hin finrelve months af the physical compie#ion date of the project so that the report may be audited and approved for payment. If the deadline cannot be met,a written explanation must be provided ta the dis#ric#prior to the end of the twe(ve mon#hs dacumenting the reason and the new anficipated date of complsfion. I# the e�ctended deadline is not met,this process must be repeated unti!the projeet is closed. Failure ta follow this process may result in#he immediate close-aut of the project and lass of further funding. (26) (Single Audit Requiremen#s) That if the LPA expends$750,000 or more a year in federal financial assistance they shall have an audit made in accordance with 2 CFR 200. LPAs expending iess than$75t},004 a year shall be exerr►pf from ac�mpliar�ce. A copY of the audit report must be submitted to the STATE(Office of Finance and Administratian,Audit Coordination Section,2300 South Dirksen Parkway,Springfield,lllinois,62764),within 30 days after the completian of the audit,but no later than one year after the end at fhe L.PA's fiscal year. The CFC}A number far all highway planning and construction activities is 20.205. Federat funds utilized far consEructon activifies an projects tet and awarded by the STATE{denoted by an"X"in#he Sta#e Contract field at the tap of page 1)are not inciuded in a LPA's calculation af federal funds expended by the LPA for Singie Audif purposes. {27} That the LPA is required#a register wifh the Sysferrr for Award Managerrtent or SAM{formerly Central Contractor Ftegis#ra#ion (CCR)),which is a web-enabled government-wide application that collects,validates,stares,and dissemina#es business information about the federal govemment's trading partners in support of the cantract award and the electranic payment processes. To register or renew,please use the following websife: https:llwww.sam.qovlportal/publiclSAM!#1. The LFA is also required#o abiain a C7un&Brads#reet{D&B}D-U-N-S Number. This is a ur►ique nine digit number required to identify subrecipienfs of federal funding. A D-U-N-S number can be obtained at the foflowing website: http://fedgav.dn b,com/webform. THE STATE AGREES: (1} To provide such guidance,assis#ance and supervision and to monitor and perfotm audits to the exten#necessary to assure�alidity of the LPA"s certification of compliance with Titles II and III requirements. {2} (State Contracfs} i'o receive bids faf the construction of the prc�posed improvemenf when the pEans have been approved by the STATE(and FHWA,if required)and to award a contract far construction af the proposed impravement,after receipt of a satis#ac#ory bid. (3) (Day Labor) To authorize the LPA to proceed with the constructian of the improvement when Agreed Unit Prices are appraved, and to reimburse the L.PA for that portion of the cast payable from Federal and/or State#unds based on the Agreed Unit Prices and Engineer's Payment Estimates in accordance with the Division of Cost an page one. (4) (Local Contracts) For agreements wi#h Federal and/or Sta#e funds in engineering, right-of-way,utiGty work andlor construction wc�rk: (a) To reimburse the LPA for the Federaf and/or State share on the basis of periodic biUings, provided said billings contain su�cien#cast information and show euidence of payment by the�PA; (b) To provide independent assurance sampling,ta furnish aff-site material inspection and testing at sources normally visi#ed by STATE inspecto�s af steel,cement,aggregate,structural steel and other materials customarily tested by the STATE. li IS MUTUA[.�Y AGREER: {1} Construction of the projecf wilt utilize domesfic steet as required by Section 1d6.01 of fhe current edifion af the 5tandard Specificatians for Ftoad and Bridge Cpnstruction and federal Buy America provisions. (2} That this Agreement and the cavenants contained herein shall became null and void in the event that the FHWA does not approve the proposed improvement for Federal-aid participatian within one(1)year of the date of execution of this Agreement. (3) This Agreement shall be binding upon the parkies,their successors and assigns. (4} For canfracts awarded by the�PA,fhe LPA shail not discriminate on fhe basis af race,color,national origin or sex in the award and perFarmance of any USDOT—assisted contract or in ihe administration of its DBE program or the requirements of 49 CFF2 part 26. The l.PA sha11 take aIl necessary and reasonable steps under 49 CFR part 26 to ensure nondiscr'sminaEion in the award and adminisfration of USDOT—assisted contracts. The LPA's DBE program,as required by 49 CFR part 26 and as approved by USpOT,is incorporated by reference in this Agreement. Upon notificatian to the recipient of its failure to carry out its approved program,the STATE may impose sanctians as pravided for under part 26 and may,in appropriate cases,refer the matter for Pri�ted 11/26/2018 Page 4 of 5 BLR 05310(Rev,01/29/18)