R2018-146 Resolution Authorizing Local Public Agency Agreement for Federal Participation with the State of Illinois to Improve the Mound Road West and Middle Bridges over Spring Creek

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The L.PA will submit to the STATE a compiete and detailed fina!invoice with applicable supporting documen#a#ion of a!!incurred cosfs,tess previous payments,na later than twetve(12)months from the date of completion of this phase of the improvement ar fram the date af the previous invaice,which ever accurs first. if a finai invoice is not received within this time frame,the most recent I invoice may be considerett tt►e final invoEce and ihe obtiga#ian o#the funds clased. (25) The LPA shall provide the final report to the approgriate STATE district within finretve months of the physica!completion da#e af the praject so that#he report may be audited and approved for payment. If fhe deadline cannat be met,a written explanation must be pravided to the dis#rict prior ta the end of fhe twelve mon#hs dacumenting#he reasan and fhe new anficipated date of campletian. If the eutended deadline is not met,this process must be repeated unEit the project is ctosecl. Faiture to follow this process may resul# in the immediate clase-out of the project and lass nf further funding. (26) {Sing3e Audit Requirements} Tha#if ihe�PA expends$750,000 ar mare a year in federai financial assisfance they sha11 have an audit macle in accordance with 2 GFR 204. �PAs expending less than$750,000 a yea�shall be exempt#rom car�pliance. A capY of the audit report must be submitted to the STATE tOffice of Finance and Adminisiration,Audit Caordination Seetian,23fl0 Sou#h Dirksen Parkway, Springfield, Illinois,62764),within 30 days after the completion of the audit, but no later than one year after the end af#he�.PA's fiscat year. The CFDA number for alf highway planning and construction activities is 20.205. Federal funds utilized for constructon activities on proJects let and awarded by the STATE{deno#ed by an°X"in Ehe State Cantract field at the tap af page 1)are not included in a LPA's calculation of federal funds expended by the LPA for Single Audit purposes. (27) Tha#the�PA is required to register with the Sysfem for Rward Management ar SAM{farmerly Centrai Contractor Registrafion (CGR)),which is a web-enabled government-wide applic�tion that co!lecEs,validates,s#ores,and disseminates business in#ormation about the federai govemmenYs trading partners in support of the contract award and the electronic payment processes. To register or renew,please use the fofilawing website: htfps://www.sam.qovl�artailaubliclSAM1#1. The LPA is also required#o abtain a Run&Bradstreet{D&B}D-U-N-S Number. This is a unique nine digit number required ta identifiy subrecipients af federal funding. A D-U-N-S number can be ob#ained at the fallowing website: h#tc�://fedqav.dnb.com/webform. THE STATE AGREES: {1} To provide such guidanee,assis#ance and supervision and to monitar and perform audits to the extenf necessary to assure validity of the LPA's certificatian of camplianee with Titles!I and fll requirements. {2} {State Cantracts} 1"o receive bids for the construc#ian af the propassd improvement when the plans have been appraved by the STATE(and FHWA,if required}and to award a contract for canstrucfion of the proposed irriprovement,after receipt of a satisfactory bid. (3) (Day Labor) To authorize the LPA to proceed wifh the cons#ruction of#he improvement when Agreed Uni#Prices are approved,and to�eirnburse the LPA far that portion of the cost payable from Federal and/or State funds based on the Agreed Unit Prices and Engineer's Payment Esfimates in accordance with the Division of Cost on page one. (4} (Locai Cantracts) For agreements with�ederal and/or State funds in engineering, right-af-way, utility work and/or construction work: {a} To reimburse#he LPA for the Federat andJar State share on the basis af periadic billings, provided said biilings con#ain sufficient cost informatian and show evidence of payment by the LPA; (b) To provide independen#assurance sampling,#o furnish off-site matsrial inspec#ion and tesfing at saurces normaliy visited by STATE inspectors of steel,cement,aggregate,structural steel and other materials custamarily tested by#he STAT�. IT 1S MUl'UAl.LY AGREED: (1} Construcfion of the project will utilixe domestic steei as required by Sectian 106.01 of the current edition of the Standard Specifications for Raad and Bridge Cans#ruetion and federal Buy America provisions. (2) That this Agreement and the covenants contained herein shall become null and vaid in the event that the FHWA does nat approve fhe praposed'smprovement for Federai-aid participation within one(1}year of ihe date of execution afi this Agreement. (3) This Agreement sha!!be binding upan the parties,their successors and assigns. (4} Far cantracts awarded by the LPA,the LPA shali not discriminate on the basis of race,calor,national origin or sex in the award and perF4rmance of any USDOI'—assisteci contract ar in fhe administration af its DBE program or the requirements of 49 CFR part 26. The LPA shal!#ake all necessary and reasonable steps under 49 GFR part 26 to ensure nondiscrimic�ation in the award and administratian of USDOT—assisted contracts. The LPA's DBE program,as required by 49 CFR part 26 and as approved by USDOT,is incarporated by reference in this Agreement. Upan natification to the recipient of its failure to carry ou#its approved pragram,#he STAT�may impose sanctions as provided far under part 26 and may,in appropriafe cases,refer fhe maffer for Printed 1 U26/2018 Page 4 of 5 B�R Q5310(Rev.01t29/i8}