R2019-30 Resolution Authorizing Amendment #1 to Local Public Agency Agreement for Federal Participation with the State of Illinois to Improve the Mound Road West and Middle Bridges over Spring Creek, Structures 058-3035 and 058-3036, Section No. 17-00706-

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Item Coversheet 2/26/2019 1:44:46 PM � Public Works DATE: 2/20/2019 MEMO: 2019-14 TO: Honorable Mayor Julie Moore Wolfe and City Council Members FROM: Wendy Morthland,Interim City Manager Matthew C.Newell,P.E.,Public Works Director SUBJECT: Resolution Authorizing Amendment#1 to Local Public Agency Agreement for Federal Participation with the State of Itlinois to Improve the Mound Road/Spring Creek West and Middle Bridges, Structures 058-3035 and 058-3036 City Project 2017-06 SUMMARY RECOMMENDATION: It is recommended that the City Council approve the attached Resolution authorizing the Mayor to sign, and the City Clerk to attest to Amendment#1 to the Local Public Agency Agreement for Federal Participation to improve Mound Road West and Middle Bridges over Spring Creek, Structures 058-3035 and 058-3036. The Amendment authorizes an additional $100,000 in Federal funds for the project. The additional funds are added to the original agreement amount of$1,900,000, for a total of$2,000,000 in Federal funds for the project. BACKGROUND: On December 3, 2018,the City Council approved a City-State Joint Agreement for the reconstruction of the Mound Road West and Middle Bridges over Spring Creek. This agreement approved a ma�cimum amount of$1.9 million in Federal Funds and State Motar Fuel Tax funding to pay the balance of the project costs which were,at that time,projected to be approximately $475,000. Because the project is receiving Federal funding, it is under the direct control of the Illinois Department of Transportation who received bids for the work on January 18th. A low bid of$2,504,685.13 was provided by Sangamo Construction Company. This bid was $129,686 higher than the amount originally authorized by Council. On February 4,2019,the City Council appropriated $150,000 in additional State Motor Fuel Tax funding for a total of$625,000 to cover the higher bid price which enabled IDOT to accept the bid and proceed with the project. The bridge work is planned to begin in April of this year. Since the bids were opened,the City requested and has received approval from the Decatur Urbanized Area Transportation Study (DUATS)for additional Federal funding to cover the higher project amount. Amendment#1 to the Local Public Agency Agreement(originally approved by Council on December 3,2018)authorizes an additional $100,000 in Federal funds for the project, for a total of$2 million. This will reduce the planned City expenditure to$504,686. However,it should be noted that under the Agreement,the City will be responsible for all project costs that exceed the$2 million Federal funding limit for the project. SCHEDULE: DESIGN AND CONSTRUCTION: Construction is planned to begin in April with completion by the end of 2019. PRIOR COUNCIL ACTION: Page 1 of 2