R2019-36 Resolution to Appropriate Motor Fuel Tax Funds for Traffic Signal Maintenance and Street Maintenance by Municipality under the Illinois Highway Code

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PUBLIC WORKS MEMORANDUM NO. 2019-16 DATE: March 8,2019 TO: Honorable Mayor Moore Wolfe and City Council Members FROM: Wendy Morthland, Interim City Manager Matthew Newell,P.E., Public Works Director SUBJECT: Resolution to Appropriate Motor Fuel Tax Funds for Traffic Signal Maintenance and Street Maintenance by Municipality Under the Illinois Highway Code. SUMMARY RECOMMENDATION: It is recommended by staff that the City Council approve the attached resolution appropriating $741,000.00 in State Motor Fuel Tax (MFT) funds dedicated to general street maintenance, and that the Mayor be authorized to sign said resolution, and the City Clerk to attest. Items covered by this allocation specifically include: • Reimbursing the General fund for annual traffic signal maintenance costs ($508,000), • Providing concrete for street maintenance work performed by City forces ($20,000), • Purchasing road salt to support the City's winter maintenance operations ($173,000), • Pavement striping on Brush College Road, Faries Parkway and other streets in cooperation with the Macon County Highway Department($15,000), • Providing asphalt for street maintenance work performed by City forces ($20,000), • Pavement Asset Management Software ($5,000). PRIOR COUNCIL ACTION: Each year the City Council appropriates State Motor Fuel Tax (MFT) funds for general street maintenance operations. BACKGROUND: Traffic Signal Maintenance For many years the City has allocated State MFT funds to reimburse the General Fund for the traffic signal maintenance operations performed by the Public Works Department. The funds cover the salary and benefits of two City Electricians, the costs for their vehicles, materials used,traffic signal electricity costs, and contracted services. The Illinois Department of Transportation and Macon County Highway Department reimburse the City for a portion of the maintenance work, materials, and electricity costs incurred for maintaining traffic signals located on State and County highways in the City. These reimbursements are deposited into the City's State MFT fund. The amount of the transfer was determined by the Finance Department and approved by the City Council during the 2019 budget process. Page � 1