R2019-57 Resolution to Appropriate Motor Fuel Tax Funds to Pay the City's Portion for the Improvement of U.S. 36 (Eldorado Street) from Fairview Avenue to Church Street by Municipality Under the Illinois Highway Code, City Project 2019-32, Section No. 19-

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Item Coversheet 4J1212019 11:12:10 AM � Public Works DATE: 41512019 MEMQ: 2019-18 TO: Hanorable Mayor Moare Wolfe and City Councii Members FROM: Scot Wrighton,City Manager Matthew C.Newell,P.E.,Public Works Director SUBJECT: Resalution to Appropriate Motor Fuel Tax Funds to Pay the City's Portion for the Improvement of U.S.36(Eldorado Street}from Fairview Avenue to Church Street by Municipality Under the Illinais Highway Code City Project 2019-32, Section No. 19-00932-00-TL SUMMARY RECOMMENDATION: It is recommended that the City Council adapt the attached Resolutians authorizing the Mayor to sign and the City Clerk to attest to the following iterns related ta the improvement of West Eldorado Street from Fairview Avenue to Church Street: 1, Resolution appropriating$61,$00 in State Motor Fuel Tax Funds to pay for the traffic signal and street light work outlined in the City-State Agreement. 2. Ordinance regulating encroachments on the public right-of-way within the project limits. This ordinance will be Exhibit D in the City-State Agreement. 3. Resolution authorizing the Mayar to approve the plans and specificatians for the City's partion af the work and attendant maintenance obligations. The plans are an file in the Public Warks affice.This resolution will be Exhibit E in the City-State Ageement. 4. Resolution authorizing an agreement with the State of Illinois for impravements to Eldorado Street fram Fairview Avenue to Church Street. The Agreement is for$85,950 with a provision to provide any additional funds necessary to caver the actual costs. This Resolution is Exhibit A in the Agreement. BACKGRC?UND: Eldorado Street Pavement Improvement In late 2Q18,the City was informed by the Illinais Department of Transportation{tDOT}of their intention ta camplete a majar street impravement along Eldorado Street between Fairview Avenue and Church Street. The work is to include improving traffic signals along the route along with milling off the existing pavement and overlaying the road with new asphalt. City-State Agreement The City-State Agreement includes the following items: I. Clauses 3 and 4 state that the City will pass a resolutian appropriating sufficient funds far the project. This estimated cast is identified as$85,950 with a pravision to provide the additional funds necessary to cover the actual costs. IDOT policy limits costs relating to traffic signais only to not exceed 125°l0 of the estimated costs but that policy does not apply to the remaining portions of the project. The City proposes ta use$61,800 in State Motar Fuel T�funds ta pay for its share ofthe traffic signal and street light portions of the project costs. The funds for manhole and water valve adjustments will be paid out of the Water Fund or the Sanitary Sewer Fund. 2. Clause 5 relates ta the City's requirement for no parking on Eidorado Street. This was enacted in 1985 hy the City. 3. access and utility relocation requirements. There are no uti�ity relocations expected on this project. Page 1 of 2