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Information Technology <br /> DATE: 4/15/2019 <br /> MEMO: 2019-01 <br /> TO: Honorable Mayor Julie Moore Wolfe and City Council Members <br /> FROM: Scot Wrighton,City Manager <br /> James Edwards,IT Director <br /> SUBJECT: Resolution Authorizing City Manager to Execute and Enter into Annual Support and License Agreement with Tyler Technologies,Inc. <br /> for the MUNIS Enterprise Resource Platuiing Financial Software System. <br /> SUMMARY RECOMMENDATION: <br /> City staffrecommends that City Council approve the attached resolution authorizing the City Manager to enter into an annual Support and License <br /> Agreement with Tyler Technologies,Ina MUNIS Division for softwaze and maintenance services for the period May 1,2019 to Apri130,2020. <br /> BACKGROUND: <br /> This is the annual support agreement between the City of Decatur and Tyler Technologies, Inc., MiJNIS Division for licensed <br /> use of the integrated software system that supports financiai accounting, purchasing, payroll, personnel, budget prepararion, <br /> inventory control, fixed assets, business licensing, general billing, accounts payable and other transactions/functions, includ'mg <br /> reporting. The attached agreement provides for continued use of the MiJNIS software systems,with standard support services <br /> as outlined. The agreement further grants the City rights to receive application updates,upgades,and technical and operational <br /> support. <br /> The city has continued with MUNIS since 2003 because it has been an effective legacy system that has met the city's needs. But <br /> it is expensive, and due to its high cost, it would serve the city well to evaluate whether we can obtain these data and report <br /> services through a less costly arrangement,perhaps with a different vendor. Such a change would be organizationally disruptive, <br /> however;making such a change in 2019 is not practical or recommended,but it will be evaluated for the next year. <br /> The annual agreement includes the following three components: <br /> Com�onent ��lication �,s� <br /> License&Support Agreement Accounting $27,152.91 <br /> Accounts Receivable $7,466.54 <br /> Business Licenses $6,788.61 <br /> Cash Management $3,905.42 <br /> Fixed Assets $8,214.30 <br /> General Billing $3,394.31 <br /> HR Management $6,788.61 <br /> Inventory $8,214.30 <br /> Crystal Reports $7,306.75 <br /> MiJNIS office $5,600.30 <br /> Payroll $11,200.58 <br /> Project&Grant Accounting $6,177.39 <br /> Purchase Orders $8,146.02 <br /> Requisitions $5,769.38 <br /> Tyler Forms Processing $4,714.50 <br /> Utilitv Billing $13,915.43 <br />