R2019-107 Resolution Authorizing Execution and Amendment of FY 2020 Transit Operating Assistance Grant Agreement with Illinois Department of Transportation

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Agreement No.5063(20-1141-13467� ARTICLE VI Bi1DGET 6.1 �udaet. The Budget is a schedule of anticipated grant expenditures that is approved by Grantor for carrying out the purposes of the Award. When Grantee or third parties support a portion of expenses associated with the Award, the Budget includes the non-federal as weli as the federai share(and State share if applicable)of grant expenses. The Budget submitted by Gra�tee at application, or a revised Budget subsequentiy submitted and approved by Grantor, is considered finai and is incorporated herein by reference. 6.2 Budget Revisions. Grantee shail obtain Prior Ap�roval from Grantor whenever a Budget revision is necessary for one or more of the reasons enumerated in 44 III.Admin.Code 7000.370(b). Ali requests for Budget revisions that require Grantor approval shaii be signed by Gra�tee's authorized representative and submitted to Grantor for approval. Expenditure of funds under a requested revision is prohibited and will not be reimbursed if expended befvre Grantor gives written approval. 2 CFR 200.308. 6.3 piscretionar�Lin�item Transfers. Unless prohibit�d from doing so in 2 CFR 200.308, transfers between approved line items may be made without Grantor's approval only if the totai amount transferred does not exceed the aliowable variance of the greater of either(i)ten percent(10%)of the Budget line item or(ii)one thousand dollars ($1,000)of the Budget line item. Discretionary line item transfers may not resuft in an increase to the Budget. 6.4 Non-discr@tionary Line Iterr�Transfers. Total line item transfers exceeding the allowable variance of the greater of either(i)ten percent(10%)of the Budget line item or(ii)one thousand dollars($1,000)of the Budget line item require Grantor approval as set forth in Paragraph 6.2. 6.5 NotificatiQn. Within thirty(30)calendar days from the date of receipt of the request for Budget revisions, Grantor will review the request and notify Grantee whether the Budget revision has been approved,denied,or the date upon which a decisian wili be reached. ARTICLE VII ALI.OWABIE COSTS 7.1 Allowability of Costs:Cost AIIQcation Methods. The allowability of costs and cost alfocation methods for work performed under this Agreement shall be determined in accordance with 2 CFR 200 Subpart E and Appendices III, IV, and V. 7.2 I�,i�ect Cost Rate Submi�G,��n. (a) All Grantees must make an Indirect Cost Rate election in the Grantee Portal,even grantees that do not charge or expect to charge Indirect Costs.44 III.Admin. Code 7G00.420(d). (b) A Grantee must submit an Indirect Cost Rate Proposal in accordance with federal regulations, in a format prescribed by Grantor. For Grantees who have never negotiated an Indirect Cost Rate befare,the Indirect Cost Rate Proposal must be submitted fo�approval no later than three months after the effective date of the Award.. For Grantees who have previously negotiated an Indirsct Cost Rate, the Indirect Cost Rate Proposal must be submitted for approval within 180 days of the Grantee's fiscal year snd, as dictated in the applicable appendices, such as: (i) Appendix V and VII to 2 CFR Part 200 governs Indirect Cost Rate Proposals for state and local govemments. (iij Appendix III to 2 CFR Part 200 go�erns Indirect Cost Rate Proposals for public and private institutions of higher education. (iii) Appendix IV to 2 CFR Part 200 go4erns Indi�ect(F&A)Costs Identification and Assignment,and Rate Determination for Nonprofit Organizations, and (iv) Appendix V to Part 200 govems state/Local Govemmentwide Central Service Cost Allocation Plans. State of Illinois GRANT AGREEMENT FISCAL YEAR 2020/1 7 19 Page 9 of 43