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Agreement No.5063(20-1141-13467)
<br /> (c) A Grantee who has a current, appiicable rate negoti�tsd by a cognizant federal agency shall provide to
<br /> Grantor a copy of its Indirect Cost Rate acceptance lette�from the federal govemment and a copy of all
<br /> documentation regarding the allocation methodology for costs used to negotiate that rate,e.g.,without limitatio�,the
<br /> cost policy statement or disclosure narrative statement. Grantor woll accept that Indirect Cost Rate, up to any
<br /> statutory, rule-based or programmatic limit.
<br /> 7.3 Transfer of Costs. Cost transfers between Grants,whether as a means to compensate for cost ovenuns or
<br /> for other reasons,are unailowable. See 2 CFR 200.451.
<br /> 7.4 Highe�Education Cost PrinciRigs. The federal cost principles that apply to public and private institutions of
<br /> higher education are set forth in 2 CFR Part 200 Subpart E and Appendix ill.
<br /> 7.5 Non rofit Organizations Cost PrinciRies. The federal cost principles that appiy to Nonprofit Organizations that
<br /> are not institutions of higher education are set forth in 2 CFR Part 200 subpart E,unless exempt under 2 CFR 20Q
<br /> Appendix VIII.
<br /> 7.6 �avermm �t Cost Principles. The federal cost principles that apply to state, local and federally-recognized
<br /> Indian tribal governments are set forth in 2 CFR Pa�k 200 subpart E,Appendix V, and Appendix VIi.
<br /> 7.7 Commercial Organization Cost Princiotes. The federal cosx principles and procedures for cost analysis and
<br /> the determination,negotiation and allowance of costs that�ppiy to commercial organizations are set forth in 48 CFR Part
<br /> 31.
<br /> 7.8 Financial M�naggme�t Standards. The financiai management systems of Grantee must meet the foliowing
<br /> standards:
<br /> (a) Accounting System. Grantee organizations must have an accounting system that provides accurate,
<br /> current, and complete disclosure of ali financial transactions related to each state-and federally-funded Program.
<br /> According records must contain information pertaining to state and federal pass-through awards, authorizations,
<br /> obligations, unobligated balances, assets, outlays, and income.These records must be maintained on a current basis
<br /> and balanced at least quarterly.Cash contributions to the Program from third parties must be accounted for in the
<br /> general ledger with other Grant Funds.Third party in-kind (non-cash)contributions are not required to be recorded in
<br /> the general ledger, but must be under accounting control, possibly through the use of a memorandum ledger. To
<br /> comply with 2 CFR 200.305(b)(7)(i)and 30 ILCS 708/520, Graniee shall use reasonable efforts to ensure that
<br /> funding streams are delineated within Grantee's accounting system. See 2 CFR 200.302.
<br /> (b) Source Documentation.Accounting records must be supported by such source documentation as
<br /> canceled checks, bank statements, invoices, paid bills, donor letters,time and attendance records, activity reports,
<br /> travel reports, contractual and consultant agreements, and subaward documentation.All supporting documentation
<br /> should be clearly identified with the Award and general ledge�ac�ounts which are to be charged or credited.
<br /> (i) The documentation standards for salary charges to grants are prescribed by 2 CFR 200.430,and
<br /> in the cost principles applicable to the entity's�organization{Paragraphs 7.4 through 7.7).
<br /> {ii) If reco�ds do not meet the standards in 2 CFR 200.430,then Grantor may notify Grantee in
<br /> PART TWO, PRRT THREE or Exhibit G of the�equirement to submit Personnel activity reports. See 2 CFR
<br /> 200.430(i)(8). Personnel activity reports shall account on an after-the-fact basis for one hundred percent
<br /> (100°Io)of the employee's actual time, separately indicating the time spent on the grant,other grants or
<br /> projects,vacation or sick leave, and administr�tive time, if applicable.The reports must be signed by the
<br /> employee,approved by the appropriate o�cialr and coincide with a pay period.These time records should be
<br /> used to record the distribution of salary costs to the appr�apriate accounts no less frequently than quarterly.
<br /> (iii) Formal agreements with independen�contcactors, such as consultants, must include a
<br /> description of the services to be performed,the p�riod of performance,the fee and method of paymenf,an
<br /> itemization of travel and other costs which are chargeable to the agreement,and the signatures of both the
<br /> contractor and an appropriate official of Grantee.
<br /> (iv) If third party in-kind (non-cash)contributions are used for Grant purposes,the valuation of these
<br /> contributions must be supported with adequa!e documentation.
<br /> State of Illinois
<br /> GRANT AGREEMENT FISCAL YEAR 2020/1 7 19
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