R2019-192 Resolution Approving an Agreement with CDM Smith for Professional Engineering Services for the Water Utility Long-Term Sustainability Plan, City Project 2018-34

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smith 5. Internal Coordination Meetings. Conduct internal coordination meetings with CDM Smith Project Team to enhance communication throughout the Project. Internal coordination meetings will be conducted as necessary within each phase of the Project to accomplish this goal.This task includes preparing meeting materials as necessary to support such meetings,and preparing meeting summaries and action item lists as required. 6. Monthly Reporting and Project Administration. Prepare monthly status reports of Project progress, expenditures to date,cost-to-budget information,and submit in conjunction with monthly services invoice. Project coordination meetings/conference calls, in addition to the workshops described below,will be held on a monthly basis throughout the Project with the Utility management team. The Project work plan will include a schedule with specific Project milestones needed to meet the requirements of this Scope of Work. 7. Project Schedule. In order to conduct this Project in a manner consistent with the Utility's objectives,the CDM Smith Project Team will develop a schedule. The efforts under this scope of work will be conducted to meet milestones that will be outlined in the Project management plan and a Draft Project schedule will be submitted at the Project Quality Management and Kick-off Workshop. Once the Project schedule is established, it will be maintained throughout the Project to reflect actual progress and will include any changes requested by the Utility management team. Task 2: Data Collection and Review The purpose of this task is to request, collect and review data that will be required in the completion of Tasks 3 through 6,and Task 9, below. CDM Smith will prepare a data request memorandum outlining the financial (including financial projection model(s)),operational, customer and technical data needs to complete the project. Once the data is provided by the Utility,CDM Smith will review the data to determine how it will be used in each of the subsequent tasks.This includes a review of exiting reports and system improvements completed by the Utility. Operational,water quality, and other relevant data will be provided electronically by the Utility. For Task 9,the Utility will be asked to share previous vulnerability assessments and emergency response plans. Task 3: Review of Operational Cost, Water Usage, and Debt Payments The purpose of this task is to review operational costs,water usage records, and other information critical to the completion of the long-term sustainability plan. CDM will review the financial and customer information supplied under Task 2 to understand the current financial status of the utility and the capability to undertake additional capital projects. Activities in this task will include: • Reviewing data and holding follow-up questions as necessary to resolve any questions we may have regarding the data. • Developing a long-term (20 to 30 years)financial projection model incorporating the Utility's current financial model to the extent practicable. The financial model will be structured to assess the impact of alternative CIP plans and schedules as well as economic and financial assumptians. 2 � Pa � c�