2019-252 Ordinance Adopting the Fiscal Year 2020 Budget and Appropriating Monies for the Purpose of Defraying the Expenses of Departments and Funds of the City of Decatur, Illinois for the Fiscal Year Beginning January 1, 2020

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Bud�et Hi�hli�hts A) General Fund The proposed 2020 budget for IT consists of ongoing commitments to the support and operations of the systems and solutions used by City Staff. Highlights include: 1. Outside of personnel, computer software maintenance is the largest expense area in IT. In fiscal year 2019,the City signed up for a 6-month trial of an Artificial Intelligence (AI) software called ZenCity. The solution gathers citizen sentiment from various open sources on the internet to give city management an idea what citizens are saying about city initiatives.This solution will be evaluated for continuance in fiscal year 2020. 2. The City Risk Management Department tasked the IT Department with coming up with a silent way to communicate critical events like an active shooter in the building. Snapcomm Desktop Alert Systems was evaluated and is planned to be used for this type of communication beginning in fiscal year 2020. It allows a person to message all computer screens and hand-held devices of any active situation. 3. In fiscal year 2020, IT will develop a request for proposal to replace several legacy enterprise resource planning software products currently being used with a common database solution where master data like citizens name, parcel addresses, citizen debt, and other elements can be stored in common shared tables. A master plan will be developed in fiscal year 2020 with the intention of selecting a vendor and starting implementation in fiscal year 2021. IT estimates the cost of this project to be 1.5 million dollars, however,the solution will provide a return on investment in the coming years through reduced duplication of effort, savings related to utilization of shared data,through leveraging a single system which is simpler to utilize, and the elimination of many older and pricier single application software packages. 4. Geographical Information Systems (GIS) is a valuable resource to the City of Decatur. GIS provides map-based data collection and map display capabilities for city assets like Fiber Optics, Sewer and Water assets. IT has expanded GIS use City wide over the past several years through development of mobile data collection applications. Several government agencies in Macon County use ESRI software for their GIS needs. IT will be investigating forming a City managed intergovernmental working group for the purpose of consolidating both people and server resources to provide better GIS services to our region. Combining all data sets into one database would not only save everyone funds, it will also give all participants expanded data and more meaningful geographical maps. Once data is combined,agencies in Macon County that currently don't have GIS capabilities could benefit from this initiative. This idea is a product of the Intergovernmental Working Group. City of Decatur 24 2020 Budget