R2020-02 Resolution Authorizing an Agreement between the City of Decatur and IPHCA for a 2020 Census Grant

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Agreement No.A1CYZ03066 FY.2020 28.4 Grant Funds Recovery.The provisions of 89 III.Adm.Code 511 shall apply to any funds awarded that are subject to the Illinois Grant Funds Recovery Act. 28.5 Employee and Subcontractor Background Checks. Grantee certifies that neither Grantee,nor any employee or subcontractor who works on Grantor's premises,has a felony conviction.Any request for an exception to this rule must be made in writing,listing the name of the individual,home address,type of conviction and date of conviction.Grantee will also supply Grantor with a list of individuals assigned to work on DHS' premises at least ten(10)working days prior to the start of their employment,unless circumstances prevent Grantee from giving a list within that time. If Grantee cannot provide a list,or the name of an individual,at least ten(10)working days prior to his/her employment,it shall do so as soon as possible.Grantor may conduct,at its expense,criminal background checks on Grantee's employees and subcontractors assigned to work on Grantor's premises. To the extent permitted by Illinois law,Grantee agrees to indemnify and hold harmless Grantor and its employees for any liability accruing from said background checks. 28.6 Gifts. In addition to the Gift ban described in Paragraph 26.1,Grantee will provide Grantor with advance notice of Grantee's provision of gifts,excluding charitable donations,given as incentives to community- based organizations in Illinois and clients in Illinois to assist Grantee in carrying out its responsibilities under this Agreement. 28.7 Current Contact Information and Notices. Grantee shall update its contact information,including email address,phone number and job title,in the Community Services Agreement(CSA)Tracking System under the My Info tab,when any such information changes. In addition,Grantee shall contact the DHS Office of Contract Administration when its mailing address changes to update that information. Grantee acknowledges and agrees that any notices from Grantor may be made to its mailing address,electronic mail (email)address,or facsimile (fax)telephone number,at Grantor's choosing. Such notice shall be effective upon dispatch. 28.8 Supplies Disposition. Grantee must obtain disposition instructions from Grantor when supplies, purchased in whole or in part with Grant Funds,are no longer needed for their intended purpose Notwithstanding anything to the contrary contained within this Agreement,Grantor may require transfer of any supplies to Grantor or a third party for any reason,including,without limitation,an Award is terminated or Grantee no longer conducts Award activities. The Grantee shall properly maintain,track,use,store and insure the supplies according to applicable best practices,manufacturer's guidelines,federal and State laws or rules, including without limitation those contained at 2 CFR 200.310 to 2 CFR 200.326,and Department requirements stated herein. All obligations regarding use and ownership of supplies,purchased in whole or in part with Grant Funds,shall survive the termination of this Agreement. ARTICLE XXIX MONITORING AND INFORMATION Z9•1 Monitoring of Conduct. In addition to Article XII of PART ONE.Grantor shall monitor Grantee's conduct under this Agreement which may include,but shall not be limited to,reviewing records of performance in accordance with administrative rules,license status review,fiscal and audit review,Agreement compliance and compliance with the affirmative action requirements of this Agreement.Grantor shall have the authority to conduct announced and unannounced monitoring visits and Grantee shall cooperate with Grantor in connection with all such monitoring visits. Failure of Grantee to cooperate with Grantor in connection with announced and unannounced monitoring visits is grounds for Grantor's termination of this Agreement. State Of Illinois. GRANT AGREEMENT FISCAL YEAR 2020/1 14 19 Published Revision: 2019.12.16.14.30.54 613 Page: 38 of 44