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Retention requirements,the Illinois Freedom of Information Act and the Illinois Open <br /> Meetings Act. Grantee shall review its records promptly and produce to the City within <br /> two business days of contact from the City the required documents responsive to a <br /> request under the Act. <br /> 9. Provide the City with following documents as soon as available after the close of the <br /> fiscal year:Grantee Annual Budget for following year,Auditor's report for completed <br /> fiscal year or document that is sufficient to the City Manager or their designee. <br /> 10. Recognizing the Transfer House is an historical structure with significant value to the City, <br /> Grantee agrees to raise monies and obtain services required for necessary improvements <br /> to the Transfer House and shall be responsible for managing the use of the Transfer <br /> House in compliance with City policies, rules and regulations. <br /> 11. Make all repairs, improvements and renovations in compliance with all required Federal, <br /> State and City laws,ordinances and regulations and only after receiving written <br /> authorization for the repairs, improvements and renovations from the City Manager or <br /> his designee. <br /> B. City agrees to: <br /> 1. Pay the agreed upon amount to Grantee upon City Manager recommendation of <br /> compliance with this Agreement in equal quarterly payments of Sixty-Two Thousand <br /> Five Hundred Dollars($62,500.00) payable in January,April,July and October. <br /> 2. Provide to Grantee policies, rules and regulations pertaining to the use of the <br /> Transfer House. <br /> 3. Provide all necessary utilities for use of the Transfer House. <br /> 4. Pay to Grantee the sum of Ten Thousand Dollars($10,000) in addition to the <br /> amount set forth above during those years the City hosts the Farm Progress Show to <br /> be used towards the expenses of the Vendor Dinner and International Tent hosted <br /> by the City,Grantee and the Village of Forsyth, Illinois. <br /> II. INDEMNIFICATION AND HOLD HARMLESS <br /> That the Grantee hereby agrees that it shall indemnify,defend and hold harmless the City of Decatur, its <br /> elected officials,officers,employees and agents,from any and all claims, liabilities or damages <br /> whatsoever arising out of the activities of the Grantee,the conduct of the activities specified above,for <br /> any and all debts incurred by the Grantee or for any of the acts of omissions or commission by the <br /> Grantee,any of its officers and its board members to the fullest extent permitted by law. The Grantee <br /> also agrees that it shall comply with all laws applicable to the conduct of the activities described above. <br /> III. INDEPENDENT CONTRACTOR <br />