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Decatur Area Convention&Visitors Bureau <br /> Funding Agreement <br /> FY 2020—2022 <br /> This Agreement is made and entered into the �'� day of , 2020 by the between the <br /> Decatur Area Convention &Visitors Bureau ("Grantee")and the y of ecatur, Illinois, an Illinois home <br /> rule municipality("City"). <br /> In exchange for the Grantee providing certain services and agreeing to the following duties and <br /> responsibilities as set forth in this Agreement, City agrees to pay to the Grantee the sum of Two <br /> Hundred Fifty Thousand Dollars($250,000)annually for three years. <br /> I. Responsibilities and Duties <br /> A.The Grantee agrees to: <br /> 1. Maintain a professional staff including a full-time Executive Director(as required by the <br /> State)that manages the efforts of the Grantee and coordinates with the Board of <br /> Directors to accomplish organizational goals. <br /> 2. Provide reports to the City as needed or requested,on activities and programs within the <br /> term of this contract, including an annual report to the City Council. <br /> 3. Coordinate with area businesses and organizations to actively promote events taking <br /> place in the City or surrounding Macon County, including maintaining a single <br /> comprehensive calendar of events on the Grantee's website, and promoting events <br /> through online and print media. <br /> 4. Producing and distributing an annual visitor's guide showcasing the Decatur/Forsyth <br /> area. The City shall be provided these guides for distribution at no cost. <br /> 5. Provide advice,assistance,and accompaniment to the City on important and sensitive <br /> business and tourism industry retention and recruitment matters. <br /> 6. Provide bi-monthly reports to City Manager, Mayor and City Council on activities and <br /> leads and prospects as they pertain to potential locations in the City. Provide an Annual <br /> Report to the City Council. <br /> 7. Assist,coordinate and manage at least one event annually within City limits that is <br /> intended to draw visitors from the region to the City. <br /> 8. Maintain all books and records and other recorded information required to comply with <br /> any and all applicable laws,statutes, regulations and ordinances including, but not <br /> limited to the requirements of the Illinois Local Records Act and the City Records <br />