R2020-160 Resolution Authorizing Accepting the 2020-2021 Step Grant Awarded to the Decatur Police Department by the Illinois Department of Transportation

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Agreement No.HS-21-0087,04-02 EXHIBIT C PAYMENT Grantee shall receive $105,678.00 under this agreement. Enterspecific terms of agreement here: 1. Invoices submitted by the Grantee will be for expenses that have been incurred to complete the Scope of Services/ Responsibilities in Exhibit A, Project Description. If the Grantee's invoices are deemed by the Grantor or auditors to not be sufficiently documented for supplies and equipment purchased,the Department may require further records and supporting documents to verify the amounts, recipients and uses of all funds invoiced pursuant to this Agreement. Furthermore, if any of the Deliverables or Milestones in Exhibit B are not satisfactorily completed,the Grantee will refund payments made under this Agreement to the extent that such payments were made for any such incomplete or unsatisfactory deliverable. The Grantee shall submit all claims on the BSPE 500 STEP Claim for Reimbursement form. All claims for reimbursement and final reports are due to the Bureau of Safety Programs and Engineering by Monday, November 1, 2021 following the grant period. Failure to submit these documents by the required due date will significantly delay payment and may result in additional time and paperwork by filing through the Illinois Court of Claims should the claim be determined to be lapsed. Any expenditure made prior to the agreement approval date is the responsibility of the Grantee. The Grantee must submit any claims for reimbursement for allowable expenditures along with all supporting documentation to the Grantor no later than 5 p.m.on Monday, November 1,2021 in order to receive reimbursement. (a)Any invoices/bills issued by the Grantee to the Grantor pursuant to this Agreement shall be sent to the Grantor at: Illinois Department of Transportation Bureau of Safety Programs&Engineering 2300 Dirksen Parkway, Room:005 Springfield, IL 62764 11.All claims and supporting documents shall be signed by an authorized representative of the Grantee. (a)The claim must include: (i)The Agreement Number. (ii)Requests for reimbursement must be requested on the Grantor's designated form. (iii)Back up documentation,which may include invoices and receipts for expenditures must be submitted with each claim. III. Review and Approval (a)Upon submittal of a claim,the assigned Grantor contact listed in Exhibit D of this Agreement reviews and checks: (i)Mathematical accuracy of the claim. (ii)That requested reimbursement is consistent with items included in the approved budget. (iii)That total amount requested for reimbursement is proportional to total amount budgeted. (iv)That expenditures for each line item are less than or equal to the budgeted amounts and are allowable. (v)Completion of the work. (b) Failure to provide a complete claim may delay or prevent reimbursement. If there are problems with the claim,the assigned Grantor contact listed in Exhibit D of this Agreement will contact the Grantee to resolve the issue so that payment can be made, assuming it is appropriate.This may include submission of a new or corrected claim by the Grantee. (c)The assigned Grantor contact listed in Exhibit D of this Agreement will review and approve or reject the claim within thirty(30)days of the Grantee's submittal. If rejected,the claim will not be processed for payment until any revisions are approved by the Grantee in writing. State of Illinois INTERGOVERNMENTAL GRANT AGREEMENT(U-IGA)FISCAL YEAR 2021/2 5 20 Page 28 of 42