R2020-160 Resolution Authorizing Accepting the 2020-2021 Step Grant Awarded to the Decatur Police Department by the Illinois Department of Transportation

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Agreement No.HS-21-0087,04-02 IV. Manager Approval (a)Once a claim is approved for payment,the Grantor's Finance Unit processes the claim for payment by the Comptroller. V.Send Payment (a)Once approved,the Comptroller forwards payment either via Electronic Fund Transfer(EFT)or by mailing a check to the Grantee's Remittance Address listed on this Agreement. 1. Indirect Cost Rate Eligibility (a)Indirect cost rate shall be referred to as indirect cost rate or rate(s)throughout the language in this grant agreement. (b)The Grantee is only eligible to receive an indirect cost rate if requested on the grant application and the following stipulations are met: i.The Grantee has a finalized indirect cost rate for the corresponding fiscal year wherein the expenses are allowable under the Negotiated Indirect Cost Rate Agreement(NICRA); If this is the first time for negotiating an indirect cost rate, the grantee has the option to request a 10%provisional De Minimis rate until the rate is finalized. H. The Grantee is eligible to receive a provisional rate at the commencement of the grant agreement should the rate for the corresponding fiscal year not yet be finalized; iii.The Grantee adheres to the requirements for receiving an indirect cost rate including, but not limited to, have appropriate approval to receive indirect cost funds and finalize the indirect cost rate that have been provisionally offered in a timely manner(timeliness is at the discretion of the Grantor). (c)The Grantee acknowledges that provisional rates are not guaranteed for the duration of this grant agreement.A rate shall be finalized prior to the end of the grant year. i. If the Grantee provisional rate is finalized at a higher rate,the grantee can request an amendment to the agreement. If there is funding available, it will be at the discretion of the Department to allow the higher rate. ii. Rates finalized at a lower rate than the provisional rate shall result in the Grantor issuing an amendment to this agreement to lower the provisional rate to the finalized rate. iii.Any overpayment of indirect costs on reimbursement submittals from the grantee paid under the provisional rate shall be deducted by the Grantor from the total amount owed on remaining reimbursement submittals once the rate is finalized even in the event that the amendment has not been issued or executed. The Grantee will be responsible for repaying to the Grantor any indirect cost overpayment that cannot be recouped from remaining reimbursement submittals. iv. If provisional indirect cost rates are not finalized by July 1 st of the grant year within this agreement,the GRANTOR may recollect all indirect costs that were issued under the provisional rate.These funds will be recollected through remaining reimbursement submittals, or if no further expenditures are submitted for reimbursement,the GRANTOR will issue a recollection statement to the GRANTEE. (d)The Grantee is fully aware and in understanding of the Illinois Grant Funds Recovery Act as listed in Article XXVI subsection 26.13 of this grant agreement. (e)The Grantee acknowledges that the rate may be denied, altered,or otherwise amended outside the scope of rate requirements listed in Exhibit C subsection VI of this agreement. State of Illinois INTERGOVERNMENTAL GRANT AGREEMENT(U-IGA)FISCAL YEAR 2021 1 2 5 20 Page 29 of 42