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Agreement No.HS-21-0087,04-02 <br /> Procurement Procedures/Employment of Grantor Personnel <br /> 1. Procurement of Goods or Services -Federal Funds -For purchases of products or services with any Federal <br /> funds that costs more than$3,000.00 but less than the simplified acquisition threshold fixed at 41 U.S.C.403(11), <br /> (currently set at$100,000.00)the Grantee shall obtain price or rate quotations from an adequate number(no less <br /> than three(3))of qualified sources. Procurement of products or services with any Federal funds for$100,000 or <br /> more will require the Grantee to use the Invitation for Bid process or the Request for Proposal process. In the <br /> absence of formal codified procedures of the Grantee,the procedures of the Grantor will be used.The Grantee <br /> may only procure products or services from one source with any Federal funds if:(1)the products or services are <br /> available only from a single source;or(2)the Grantor authorizes such a procedure;or(3)the Grantor determines <br /> competition is inadequate after solicitation from a number of sources. <br /> For Micro-Purchase(2 C.F.R.200.67)Procurement of Goods or Services with Federal Funds:where the <br /> aggregate amount does not exceed the micro-purchase threshold currently set at$3,000(or$2,000 if the <br /> procurement is construction and subject to Davis-Bacon),to the extent practicable,the Grantee must distribute <br /> micro-purchases equitably among qualified suppliers. Micro-purchases may be awarded without soliciting <br /> competitive quotations if the Grantee considers the price to be reasonable. The micro-purchase threshold is set <br /> by the Federal Acquisition Regulation at 48 C.F.R.Subpart 2.1 <br /> 2. Procurement of Goods or Services -State Funds--For purchases of products or services with any State of <br /> Illinois funds that cost more than$20,000.00,($10,000.00 for professional and artistic services)but less than the <br /> small purchase amount set by the Illinois Procurement Code Rules, (currently set at$100,000.00 and$100,000.00 <br /> for professional and artistic services)the Grantee shall obtain price or rate quotations from an adequate number <br /> (no less than three(3))of qualified sources. Procurement of products or services with any State of Illinois funds for <br /> $50,000.00 or more for goods and services and$20,000.00 or more for professional and artistic services)will <br /> require the Grantee to use the Invitation for Bid process or the Request for Proposal process. In the absence of <br /> formal codified procedures of the Grantee,the procedures of the Grantor will be used.The Grantee may only <br /> procure products or services from one source with any State of Illinois funds if. (1)the products or services are <br /> available only from a single source;or(2)the Grantor authorizes such a procedure;or, (3)the Grantor determines <br /> competition is inadequate after solicitation from a number of sources. <br /> The Grantee shall include a requirement in all contracts with third parties that the contractor or consultant will <br /> comply with the requirements of this Agreement in performing such contract, and that the contract is subject to the <br /> terms and conditions of this Agreement. <br /> For Procurement of Goods or Services that cost less than$20,000.00,the Grantee shall comply with the following <br /> procurement standards: <br /> ($1-$1999, no Grantor Involvement) <br /> 1. Estimate the total cost of the procurement. <br /> 2. The Grantee may choose any vendor desired. <br /> 3. Grantee may choose to award without soliciting competitive quotations if Grantee considers the <br /> price to be reasonable. <br /> ($2,000-$4,999,requires Grantor approval) <br /> 1. Identify a need for goods or services. <br /> 2. Estimate the total cost of the procurement. <br /> 3. Develop specifications to solicit quotes. <br /> 4. Obtain quotes from three(3)vendors. Grantee is encouraged to use the registered small business <br /> vendor directory(ipg.vendorreg.com). <br /> 5. Grantee's purchasing officer shall obtain authorization from Grantor's point of contact provided on <br /> Exhibit D. <br /> 6. Award to the responsive bidder with the lowest price. <br /> State of Illinois <br /> INTERGOVERNMENTAL GRANT AGREEMENT(U-IGA)FISCAL YEAR 2021/2 5 20 <br /> Page 38 of 42 <br />