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Agreement No.HS-21-0087,04-02 <br /> ($5,000-$9,999, requires Grantor approval) <br /> 1. Identify a need for goods or services. <br /> 2. Estimate the total cost of the procurement. <br /> 3. Develop specifications to solicit quotes. <br /> 4. Obtain quotes from three(3)vendors. Grantee is encouraged to use the registered small business <br /> vendor directory(ipg.vendorreg.com). <br /> 5. Grantee's purchasing officer shall obtain authorization from Grantor's point of contact provided on <br /> Exhibit D. <br /> 6. Award to the responsive bidder with the lowest price. <br /> ($10,000-$19,999,requires Grantor approval) <br /> 1. Identify a need for goods or services. <br /> 2. Estimate the total cost of the procurement. <br /> 3. Identify registered small businesses in the applicable category. <br /> 4. Develop specifications to solicit quotes. <br /> 5. Email ALL identified small business vendors a request for quote(ipg.vendorreg.com) <br /> 6. Prepare or submit information to Grantor's point of contact in Exhibit D. <br /> 7. Obtain authorization from Grantor's point of contact provided on Exhibit D. <br /> 8. All applicable forms must be approved prior to awarding the contract. <br /> 3. Employment of Grantor Personnel—The Grantee will not employ any person or persons currently employed <br /> by the Grantor for any work required by the terms of this Agreement. <br /> Reporting. Grantee agrees to submit periodic financial and performance reporting on the approved IDOT BoBS <br /> 2832 form. Grantee shall file Monthly BoBS 2832 reports with Grantor describing <br /> the expenditure(s)of the funds and performance measures related thereto. <br /> The first BoBS 2832 report shall cover the first reporting period after the 10/01/2020 <br /> effective date of the Agreement. Monthly reports must be submitted no later <br /> than 30 calendar days following the period covered by the report. <br /> For the purpose of reconciliation,the Grantee must submit a BoBS 2832 report for the period ending <br /> 12/31 (Grantee's Fiscal Year End date). <br /> A BoBS 2832 report marked as"Final Report"must be submitted to the Grantor 60 days after the end date of the <br /> Agreement. Failure to submit the required BoBS 2832 reports may cause a delay or suspension of funding. <br /> The Grantee must submit a BoBS 2832 report for the period ending 9/30-Federal Fiscal Year End Grantee shall <br /> submit to Grantor a BoBS 2832 report for the period ending September 30 within 30 calendar days of the end of the <br /> Federal Fiscal Year. <br /> ® Renewal.This Agreement may not be renewed. <br /> N/A <br /> State of Illinois <br /> INTERGOVERNMENTAL GRANT AGREEMENT(U-IGA)FISCAL YEAR 2021/2 5 20 <br /> Page 39 of 42 <br />