R2020-183 Resolution Authorizing Execution of an Agreement for Management and Operation of City of Decatur Public Transit Services with MV Transportation, Inc.

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money received as fares. Ticket data shall be provided monthly. 21) Fare Collection: CONTRACTOR shall perform fare reconciliation and accounting daily,and all fare revenue shall be taken to a banking institution or CITY'S Finance Department daily, or as directed by the CITY. Fare revenue shall include cash fares, tickets and pass sales, and any other revenue collected by CONTRACTOR. Daily fare revenue deposits shall be accompanied by appropriate reconciliation documentation satisfactory to the CITY. CONTRACTOR shall collect data for specific analysis as may be requested by the CITY. CONTRACTOR may be held accountable for any variance or discrepancies between the farebox revenues reported and the bank deposited revenue.Deposits greater than amounts reported will be deemed correct. However, deposits less than amounts reported will be considered a shortage for which CONTRACTOR may be held accountable. Shortages shall be deducted from CONTRACTOR's monthly invoice. 22) Internal Financial Controls: CONTRACTOR shall maintain sound internal controls over all tickets and monies collected through ticket sales and farebox collections in cooperation with and subject to periodic audits by the CITY'S Finance Department. 23) Invoicing and Billing: CONTRACTOR shall submit detailed monthly invoices and/or billings to the CITY or service pursuant to the Agreement. CONTRACTOR shall invoice CITY monthly for all charges due to CONTRACTOR pursuant to this Agreement and no later than the 10th of the month after the service for the prior month has been provided. All monthly and hourly rates billed to the system will be included in the CITY'S invoice. CONTRACTOR's monthly ficient operating detail to allow the invoices shall be submitted with a Monthly Report with suf CITY to verify all charges. 24) Marketing and Public Relations: CONTRACTOR shall provide technical assistance, assist in marketing and promotional activities, distribute promotional materials in vehicles by drivers, and perform liaison services as requested by the CITY. Advertising or posting of any written materials on the interior and exterior of Revenue and Non—Revenue Vehicles by CONTRACTOR is prohibited. CONTRACTOR shall cooperate in the CITY'S marketing and advertising(such as through the installation and removal of all interior rider alerts, newsletters, bus scheduling information, and bus on display at events as schedule allows)at no additional expense to the CITY.CONTRACTOR may not use CITY name or logo without CITY'S prior written consent. CITY will provide all printed bus media. CONTRACTOR shall be responsible for ensuring proper care, protection, handling, and maintenance of CITY'S Bus Media, and other printed schedule materials, and for ensuring that there is an adequate supply of media onboard each Revenue Vehicle and at the Transit Center location. CONTRACTOR shall provide CITY with at least two (2) months advanced notice of dwindling supplies,based on typical usage,to allow CITY sufficient time to order replacement materials. Communications with the Media. All communications with the media shall be the sole responsibility of CITY. CONTRACTOR and its employees shall not engage the media as a spokesperson for the CITY. In addition, CONTRACTOR and its employees shall not speak on