R2021-10 Resolution to Appropriate Motor Fuel Tax Funds to Pay the City's Portion to Improve the Center Street Bridge over Stevens Creek SN: 058-3061 City Project 2019-04

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1/26/2021 Item Coversheet In Public Works DATE: 1/15/2021 MEMO: 2021-08 TO: Honorable Mayor Julie Moore Wolfe and City Council Members FROM: Scot Wrighton,City Manager Matthew C.Newell,P.E.,Public Works Director SUBJECT: Resolution to Appropriate Motor Fuel Tax Funds to Pay the City's Portion to Improve the Center Street Bridge over Stevens Creek, SN: 058-3061 City Project 2019-04 SUMMARY RECOMMENDATION: It is recommended that the City Council authorize the Mayor to sign,and the City Clerk to attest,to the following resolutions: 1.Resolution appropriating$290,000.00 in State Motor Fuel Tax(MFT)funds using Rebuild Illinois Bond Grants to pay for the City's$260,000.00 match with the State and a$30,000.00 contingency,for the improvement of the Center Street Bridge over Stevens Creek(SN 058-3061). 2.Resolution appropriating$19,833.00 in State Motor Fuel Tax(MFT)funds using Rebuild Illinois Bond Grants to pay $19,833.00 for a construction engineering agreement with WHKS to perform construction engineering services for the improvement of the Center Street Bridge over Stevens Creek(SN 058-3061). 3.Resolution authorizing a Local Public Agency Agreement for Federal Participation to improve the Center Street Bridge over Stevens Creek(SN 058-3061).The Agreement authorizes a$1,300,000.00 bridge reconstruction project with Federal funding at 80%up to a maximum of$1,040,000.00 with the remaining 20%,estimated at$260,000.00,being owed by the City. BACKGROUND: All bridges in the United States,including those owned by the City are required by the Federal Government to be inspected to assure the safety of the structures.The Center Street Bridge condition has been declining rapidly since the bridge inspection report in 2016. In 2019 the City completed a scheduled inspection and found additional deterioration of the deck beams that required the bridge to reduce to one lane to move traffic from the deteriorated sections. Under the National Bridge Inspection System(NBIS) guidelines required by the Federal Highway Administration,the Center St Bridge has a superstructure rating of"3"(Serious Condition)on a scale of 0-9(O=Required Closure,9=New). Federal funding was secured to assist in replacing the bridge. The attached Agreement allocates Federal funding at 80%up to $1,040,000 of the estimated$1,300,000 total construction cost. The City match is estimated to be$260,000. The City also seeks a construction engineering agreement with WHKS&Co for$19,833 to perform shop drawing review,assist with contractor questions,project coordination and allow for site visits as needed. It is proposed that$309,833 in State Motor Fuel Tax funds using Rebuild Illinois Bond Grants be authorized to cover the City's $260,000 match and$19,833 construction engineering agreement with a 30,000 contingency. The City's portion is proposed to be paid from the Illinois Bond Grants awarded to the City as additional motor fuel tax funds that need to be used for bondable capital improvement projects. The City is ultimately responsible for all construction costs in excess of$1,040,000. Because the project will utilize Federal funds,the work will be completed under a State contract with the City providing the daily project inspection under IDOT supervision. The Local Agency Agreement authorizes the use of Federal funds for the project and for the State to oversee the construction contract. Center Street will be closed during the bridge replacement project. As shown on the attached location map,the City will work with the Decatur Park District to reroute a portion of the adjacent bike trail by assisting in the construction of a spur from Hunt Street to the bike trail. https:Hdecatur.novusagenda.com/AgendaWeb/CoverSheet.aspx?ItemID=3248 1/2